Extension Of Time Letter for the Netherlands

Extension Of Time Letter Template for Netherlands

An Extension of Time Letter under Dutch law is a formal document used to request and justify an extension to the original project completion date due to delays or unforeseen circumstances. The document must comply with Dutch civil law requirements, particularly the Burgerlijk Wetboek (Dutch Civil Code) and standard construction terms like the UAV 2012. It includes detailed explanations of delay events, their impact on the project timeline, supporting evidence, and specific reference to relevant contract clauses. The letter serves as a crucial document for maintaining contractual rights and managing project timelines within the Dutch legal framework.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Extension Of Time Letter

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Extension Of Time Letter?

An Extension of Time Letter is a critical document used in Dutch construction and infrastructure projects when circumstances necessitate an adjustment to the contractual completion date. This document is typically required when events beyond the contractor's control, such as adverse weather conditions, design changes, or force majeure events, impact the project timeline. The letter must be drafted in accordance with Dutch legal requirements, particularly the Burgerlijk Wetboek and UAV 2012 provisions, and should include comprehensive documentation of the delay events, their impact analysis, and supporting evidence. It serves as both a formal notification and a detailed request, protecting the parties' contractual rights while facilitating project management decision-making. The timing and content of this letter are crucial, as Dutch law emphasizes the importance of prompt notification and thorough documentation in construction-related claims.

What sections should be included in a Extension Of Time Letter?

1. Recipient Details: Full name, title, company and address of the recipient

2. Reference Information: Project name, contract reference number, relevant dates

3. Subject Line: Clear indication that this is an Extension of Time Request

4. Contract Reference: Specific reference to relevant contract clauses that permit time extensions

5. Delay Event Description: Detailed description of the event(s) causing the delay

6. Impact Analysis: Explanation of how the delay event affects the project timeline

7. Time Extension Request: Specific amount of additional time being requested with end date adjustment

8. Supporting Evidence Summary: Brief overview of the key evidence supporting the request

9. Closing and Signature: Formal closing, signature block and contact information

What sections are optional to include in a Extension Of Time Letter?

1. Mitigation Measures: Description of steps taken or proposed to minimize the delay impact - include when significant mitigation efforts have been made

2. Cost Implications: Summary of any cost impacts related to the delay - include when there are associated cost claims

3. Concurrent Delays: Analysis of any concurrent delays - include when there are overlapping delay events

4. Updated Programme: Reference to revised project schedule - include for complex projects or significant delays

What schedules should be included in a Extension Of Time Letter?

1. Appendix A - Delay Event Timeline: Chronological sequence of events related to the delay

2. Appendix B - Progress Records: Relevant progress reports, photographs, or site records

3. Appendix C - Correspondence: Copies of relevant previous correspondence about the delay event

4. Appendix D - Programme Analysis: Detailed programme analysis showing delay impact

5. Appendix E - Weather Records: Weather data if delay is weather-related

6. Appendix F - Technical Documentation: Technical documents, drawings or specifications relevant to the delay

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Service Letter

Cost

Free to use
Relevant Industries

Construction

Infrastructure

Real Estate Development

Civil Engineering

Industrial Construction

Commercial Construction

Residential Construction

Marine Construction

Energy

Transportation

Public Works

Utilities

Relevant Teams

Legal

Project Management

Construction

Commercial

Planning

Contract Administration

Risk Management

Quality Assurance

Document Control

Project Controls

Site Operations

Relevant Roles

Project Manager

Construction Manager

Contract Manager

Site Manager

Project Director

Claims Manager

Planning Engineer

Construction Legal Counsel

Commercial Manager

Project Control Manager

Risk Manager

Document Controller

Quality Assurance Manager

Construction Supervisor

Project Planner

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Application Letter To Join The Church Choir

A formal application letter under Dutch law for individuals seeking to join a church choir, including personal information and musical qualifications.

find out more

Industrial Attachment Application Letter

A formal application letter used in the Netherlands for students seeking industrial attachment positions, complying with Dutch educational and labor regulations.

find out more

Letter To Discontinue Service To Client

A formal notice under Dutch law to terminate service provision to a client, including termination details and final obligations.

find out more

Application Letter For Teacher Fresh Graduate

A formal teaching position application letter for fresh graduates in the Netherlands, compliant with Dutch education sector requirements and employment regulations.

find out more

Letter For Financial Assistance

A Dutch-law governed formal letter confirming terms and conditions of financial assistance, compliant with Dutch financial regulations and civil code requirements.

find out more

Cover Letter For Scholarship Application

A formal scholarship application cover letter compliant with Dutch educational regulations and EU standards, serving as the applicant's primary introduction and scholarship request.

find out more

Application For Salary Certificate

A Dutch-compliant official document verifying an employee's salary and employment status, issued by employers for various administrative and financial purposes.

find out more

Application For Experience Certificate

A formal request document under Dutch law for obtaining an employment experience certificate (getuigschrift) from a current or former employer.

find out more

Transfer Letter To Employee From One Location To Another

A Dutch law-compliant letter documenting an employee's transfer to a new location within the same organization, outlining transfer terms and conditions.

find out more

Termination Mail To Employee

A formal employment termination notice compliant with Dutch employment law, including termination details and final arrangements.

find out more

Document Submission Letter

A formal letter used under Dutch law to officially submit documents to organizations or authorities, serving as a record of submission and meeting Dutch legal requirements.

find out more

Cash Advance Request Letter

A formal letter used in the Netherlands to request and document temporary advance payments from an organization, complying with Dutch financial regulations and company policies.

find out more

Authorization Letter For Claiming Salary

A Dutch law-compliant authorization letter enabling a designated person to collect salary on behalf of an employee in the Netherlands.

find out more

Authorization Letter For Claiming Money

A Dutch law-compliant authorization letter empowering a representative to claim or collect money on behalf of an authorizer.

find out more

Attachment Application Letter

A formal Dutch job application letter that introduces a candidate and their qualifications to a potential employer, compliant with Netherlands employment regulations.

find out more

Application Letter For Cashier

A formal job application letter for cashier positions in the Netherlands, following Dutch employment practices and business letter conventions.

find out more

Application Letter For A Job In A Supermarket

A formal job application letter for supermarket positions in the Netherlands, following Dutch business practices and employment regulations.

find out more

Application For Recommendation Letter

A Dutch-compliant formal request document for obtaining a professional or academic recommendation letter, structured according to Netherlands privacy and personal data protection requirements.

find out more

Letter Of Commendation

A formal Dutch-compliant document recognizing exceptional performance or achievements, typically used in professional contexts in the Netherlands.

find out more

Application Letter For Learnership

A formal application letter used in the Netherlands for seeking learnership positions, combining practical work experience with educational training under Dutch employment and education law.

find out more

Leave Application Letter

A formal document used in the Netherlands to request and document employee leave, ensuring compliance with Dutch employment law and company policies.

find out more

Contract Renewal Letter

A formal document under Dutch law used to extend an existing contract, specifying renewal terms and any modifications to the original agreement.

find out more

Guarantor Letter

A Dutch law-governed letter establishing a guarantee commitment where one party agrees to fulfill another party's obligations if they default.

find out more

Medical Leave Of Absence Letter

A formal document used in the Netherlands to officially record and communicate an employee's medical leave, ensuring compliance with Dutch employment law and privacy regulations.

find out more

Personal Character Reference Letter

A Dutch-compliant formal letter providing testimony about an individual's character and personal qualities, adhering to local privacy laws and GDPR requirements.

find out more

Vacation Leave Letter For Personal Reason

A formal vacation leave request letter compliant with Dutch employment law, used by employees to request time off for personal reasons.

find out more

Thank You Mail For Promotion

A formal thank you communication under Dutch law from a promoted employee to management/HR, acknowledging the promotion and expressing gratitude.

find out more

Loan Rejection Letter

A legally compliant Dutch financial document communicating the rejection of a loan application, including decision rationale and applicant rights under Dutch law.

find out more

Letter Of Assistance

A Dutch law-governed formal document establishing terms for providing specific support or assistance between parties.

find out more

Letter For Financial Support

A Dutch-law governed formal declaration where a guarantor commits to providing financial support to a beneficiary, typically used for immigration, education, or administrative purposes.

find out more

Leave Approval Mail To Manager

A standardized leave request and approval email template compliant with Dutch employment law, facilitating formal leave documentation between employees and management.

find out more

Joining Letter After Maternity Leave

A Dutch law-compliant document confirming arrangements for an employee's return to work after maternity leave, including terms and conditions of the return.

find out more

Emergency Leave Letter For Mother Sick

A formal letter requesting emergency leave under Dutch law due to mother's illness, complying with WAZO regulations and outlining leave details and work arrangements.

find out more

Company Experience Letter

A formal Dutch employment document that verifies an individual's work history and experience with a company, governed by Dutch employment law and GDPR requirements.

find out more

Authorization Letter To Receive Money

A Dutch law-compliant authorization letter enabling a designated person to receive money on behalf of the authorizer.

find out more

Authorization Letter To Collect Cheque

A Dutch law-compliant authorization letter empowering a representative to collect a cheque on behalf of the principal, meeting all necessary banking and legal requirements.

find out more

Authorization Letter To Claim Cheque

A Dutch law-compliant authorization letter enabling a designated person to claim or cash a cheque on behalf of the cheque's owner.

find out more

Bank Account Opening Request Letter

A formal request letter for opening a bank account in the Netherlands, complying with Dutch banking regulations and EU directives.

find out more

Volunteer Application Letter

A formal volunteer application document used in the Netherlands to express interest in volunteer positions, compliant with Dutch volunteer regulations and privacy laws.

find out more

Thank You Letter To Customer For Their Support

A Dutch-compliant formal business letter expressing gratitude to customers for their business or loyalty, following Netherlands business communication standards and GDPR requirements.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

2 Docs LeftAccess Now