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1. Recipient Details: Full name, title, company and address of the recipient
2. Reference Information: Project name, contract reference number, relevant dates
3. Subject Line: Clear indication that this is an Extension of Time Request
4. Contract Reference: Specific reference to relevant contract clauses that permit time extensions
5. Delay Event Description: Detailed description of the event(s) causing the delay
6. Impact Analysis: Explanation of how the delay event affects the project timeline
7. Time Extension Request: Specific amount of additional time being requested with end date adjustment
8. Supporting Evidence Summary: Brief overview of the key evidence supporting the request
9. Closing and Signature: Formal closing, signature block and contact information
1. Mitigation Measures: Description of steps taken or proposed to minimize the delay impact - include when significant mitigation efforts have been made
2. Cost Implications: Summary of any cost impacts related to the delay - include when there are associated cost claims
3. Concurrent Delays: Analysis of any concurrent delays - include when there are overlapping delay events
4. Updated Programme: Reference to revised project schedule - include for complex projects or significant delays
1. Appendix A - Delay Event Timeline: Chronological sequence of events related to the delay
2. Appendix B - Progress Records: Relevant progress reports, photographs, or site records
3. Appendix C - Correspondence: Copies of relevant previous correspondence about the delay event
4. Appendix D - Programme Analysis: Detailed programme analysis showing delay impact
5. Appendix E - Weather Records: Weather data if delay is weather-related
6. Appendix F - Technical Documentation: Technical documents, drawings or specifications relevant to the delay
Contract
Critical Path
Delay Event
Extension of Time
Force Majeure
Original Programme
Practical Completion
Principal/Client
Project
Revised Completion Date
Site
UAV 2012
Works
Working Day
Excusable Delay
Concurrent Delay
Mitigation Measures
Programme
Progress Records
Substantial Completion
Time Impact Analysis
Variation Order
Contract Reference
Delay Notification
Cause of Delay
Time Impact Assessment
Extension Request
Supporting Evidence
Programme Impact
Mitigation Measures
Cost Implications
Legal Basis
Contract Compliance
Time Calculation
Progress Status
Resource Impact
Remedial Actions
Notice Requirements
Documentation Reference
Construction
Infrastructure
Real Estate Development
Civil Engineering
Industrial Construction
Commercial Construction
Residential Construction
Marine Construction
Energy
Transportation
Public Works
Utilities
Legal
Project Management
Construction
Commercial
Planning
Contract Administration
Risk Management
Quality Assurance
Document Control
Project Controls
Site Operations
Project Manager
Construction Manager
Contract Manager
Site Manager
Project Director
Claims Manager
Planning Engineer
Construction Legal Counsel
Commercial Manager
Project Control Manager
Risk Manager
Document Controller
Quality Assurance Manager
Construction Supervisor
Project Planner
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