The Ending Rental Agreement Letter is a crucial document used in the Netherlands when a tenant wishes to formally terminate their rental arrangement. It must comply with Dutch rental law (huurrecht) as outlined in the Civil Code (Burgerlijk Wetboek), particularly regarding notice periods and formal requirements. This document is essential for both residential and commercial tenancies, requiring specific content such as clear identification of the rental property, precise termination date, and arrangements for final inspection and key handover. The letter serves as official documentation of the tenant's intention to end the lease and helps ensure a smooth transition while protecting both parties' legal rights. It's particularly important in the Dutch context where rental relationships are heavily regulated and formal documentation is required for legal certainty.
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1. Sender Details: Full name and address of the tenant(s)
2. Recipient Details: Landlord's or property management company's full name and address
3. Date: Current date of writing the letter
4. Subject Line: Clear indication that this is a notice of termination of rental agreement
5. Property Information: Complete address of the rental property and reference to the original rental agreement including its date
6. Formal Notice: Clear statement of intention to terminate the rental agreement
7. Termination Date: Specific date when the rental agreement will end, ensuring compliance with notice period requirements
8. Property Inspection Request: Request for final inspection and proposed dates/times
9. Key Handover: Proposed arrangement for returning keys and access devices
10. Forward Address: New address for future correspondence and deposit return
11. Closing: Professional closing with signature block
1. Security Deposit Return: Include when requesting return of security deposit, specifying the amount and preferred method of return
2. Utility Transfer: Include when arrangements need to be made for transferring or terminating utility services
3. Maintenance Issues: Include if there are any existing maintenance issues that need to be addressed before moving out
4. Early Termination Explanation: Include when terminating the lease before the original end date, explaining reasons if required
5. Forwarding Mail: Include when requesting mail forwarding arrangements
6. Special Circumstances: Include when there are specific circumstances affecting the move-out (e.g., COVID-19 measures, personal hardship)
1. Original Rental Agreement: Copy of the original rental agreement for reference
2. Property Inventory List: Current inventory list compared against move-in inventory
3. Photographic Evidence: Current dated photos of the property condition
4. Utility Readings: Final readings of all relevant meters (gas, electricity, water)
5. Outstanding Payments Statement: Statement showing any remaining rent or utility payments due
6. Move-out Checklist: Detailed checklist of cleaning and repair requirements for proper handover
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