The Employee Joining Letter is a crucial document in Nigerian employment practice that formally initiates the employer-employee relationship. It is typically issued after successful completion of the recruitment process and before the commencement of employment. The document must comply with Nigerian labor laws, particularly the Labour Act and related employment regulations. An Employee Joining Letter serves multiple purposes: it confirms the offer of employment, outlines key terms and conditions, specifies compensation and benefits, and provides essential information about the role and company policies. The document is designed to protect both employer and employee interests while ensuring transparency in employment terms. It should be issued on company letterhead and requires formal acceptance by the prospective employee to become binding.

1. Company Letterhead and Date: Official company letterhead with logo, address, and date of issuance

2. Employee Address Block: Full name and address of the prospective employee

3. Subject Line: Clear indication that this is an offer of employment

4. Salutation: Professional greeting addressing the candidate by name

5. Opening Paragraph: Formal job offer statement including position title and start date

6. Role and Designation: Specific job title, department, and reporting relationship

7. Place of Work: Primary work location and any flexibility arrangements

8. Compensation Details: Basic salary, allowances, and breakdown of compensation structure

9. Work Hours: Standard working hours, days, and any shift requirements

10. Probation Period: Duration of probation period and terms

11. Benefits: Overview of standard benefits including health insurance, pension, etc.

12. Leave Entitlement: Annual leave, sick leave, and other leave policies

13. Notice Period: Required notice period for resignation or termination

14. Acceptance Instructions: How to indicate acceptance of the offer and deadline

15. Closing: Congratulatory note and welcome message

16. Signature Block: Authorized signatory details and company stamp