The Counter Offer Rejection Letter is an essential document in Nigerian business negotiations, used when an original offering party needs to formally decline terms proposed in a counter offer. This document is particularly important in the Nigerian legal context, where clear written communication in contract negotiations is crucial for legal certainty. The letter should be used when a party wishes to definitively reject modified terms proposed by the other party, effectively ending that particular negotiation cycle. It typically includes reference to the original offer, acknowledgment of the counter offer received, clear rejection statement, and optional explanations or alternative proposals. The document helps maintain professional relationships while creating a clear paper trail for legal purposes, adhering to Nigerian contract law principles and commercial practices.
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1. Letterhead and Date: Company letterhead including full business details and current date
2. Recipient Details: Full name, title, and address of the recipient who made the counter offer
3. Reference Line: Clear reference to the original offer and counter offer, including relevant dates and reference numbers
4. Subject Line: Clear indication that this is a rejection of counter offer
5. Acknowledgment: Formal acknowledgment of receiving the counter offer, including its date
6. Rejection Statement: Clear and unambiguous statement rejecting the counter offer
7. Brief Explanation: Concise explanation for the rejection, maintaining professionalism
8. Closing: Professional closing statement, signature block with full name and title
1. Future Relations: Optional paragraph expressing interest in future business relationships - include when wanting to maintain positive business relations
2. Alternative Proposal: Optional section suggesting alternative terms or new proposal - include when willing to continue negotiations
3. Timeline Reference: Optional section mentioning any relevant deadlines or time constraints - include when time is a critical factor
4. Previous Negotiations Summary: Optional brief recap of negotiation history - include when there's been extensive back and forth
5. Legal Reservations: Optional paragraph reserving legal rights - include when there's potential for dispute
1. Original Offer Summary: Optional attachment summarizing the terms of the original offer
2. Counter Offer Summary: Optional attachment summarizing the terms of the counter offer being rejected
3. Correspondence History: Optional chronological list of relevant correspondence between parties
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