Board Resolution For Tender Participation for Malaysia

Board Resolution For Tender Participation Template for Malaysia

A Board Resolution for Tender Participation is a formal corporate document used in Malaysia that evidences the board of directors' approval and authorization for a company to participate in specific tender opportunities. The document, governed by Malaysian company law, particularly the Companies Act 2016, provides official authorization for designated individuals to submit tender documents, sign related agreements, and undertake necessary actions in the tender process. It includes specific details about the tender, authorized signatories, scope of authority, and necessary corporate approvals in compliance with Malaysian legal requirements.

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What is a Board Resolution For Tender Participation?

A Board Resolution For Tender Participation is a crucial corporate document required when companies in Malaysia intend to participate in tender processes, whether for government or private sector opportunities. This document serves as formal evidence that the company's board of directors has approved the tender participation and authorized specific individuals to act on behalf of the company throughout the tender process. It must comply with Malaysian corporate law requirements, particularly the Companies Act 2016 and relevant tender regulations. The resolution typically includes details of the specific tender, scope of authority granted, financial limits if applicable, and names of authorized signatories. It is particularly important for demonstrating proper corporate authority to tender issuing bodies and is often a mandatory requirement in tender submission packages.

What sections should be included in a Board Resolution For Tender Participation?

1. Title and Company Details: Full legal name of the company, company registration number, and registered address

2. Meeting Details: Date, time, venue of the board meeting, and confirmation of quorum

3. Attendance: List of directors present and absent

4. Chairperson: Identity of the person chairing the meeting

5. Tender Details: Specific details of the tender including tender reference number, issuing authority, and project description

6. Resolution Statements: The actual resolutions passed by the board regarding tender participation

7. Authorization: Specific powers granted for tender participation and execution of related documents

8. Authorized Signatories: Names and designations of persons authorized to sign tender documents

9. Certification: Statement certifying the resolution as true and accurate

What sections are optional to include in a Board Resolution For Tender Participation?

1. Recitals: Background information about the company's business and reason for participating in the tender - used when additional context is needed

2. Financial Authority Limits: Specific monetary limits of authority - included when the tender involves significant financial commitments

3. Special Conditions: Any specific conditions or limitations on the authorization - used when there are particular restrictions or requirements

4. Joint Venture Authorization: Authorization for entering into joint venture agreements - included when tender participation involves partnership with other entities

5. Bank Account Authorization: Authorization for opening specific bank accounts - needed when tender requires dedicated banking arrangements

What schedules should be included in a Board Resolution For Tender Participation?

1. List of Authorized Signatories: Detailed list of authorized persons with their specimen signatures and signing limits

2. Tender Details Schedule: Complete details of the tender including all reference numbers and submission requirements

3. Board Members' Information: List of all board members with their identification details for verification purposes

4. Company Information: Comprehensive company details including registration certificates and licenses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Board Resolution

Cost

Free to use
Relevant Industries

Construction

Infrastructure

Information Technology

Healthcare

Energy

Telecommunications

Defense

Transportation

Education

Manufacturing

Professional Services

Mining

Oil and Gas

Utilities

Waste Management

Relevant Teams

Legal

Corporate Secretariat

Board of Directors

Executive Management

Procurement

Business Development

Compliance

Finance

Commercial

Project Management

Corporate Governance

Relevant Roles

Chief Executive Officer

Managing Director

Company Secretary

Board Director

Chief Financial Officer

Chief Operating Officer

Tender Manager

Contract Manager

Business Development Director

Legal Counsel

Compliance Officer

Project Director

Commercial Director

Procurement Manager

Corporate Governance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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