Board Resolution For Authorisation To Represent The Company for Malaysia

Board Resolution For Authorisation To Represent The Company Template for Malaysia

A formal board resolution document governed by Malaysian law, particularly the Companies Act 2016, that officially authorizes specific individuals to represent and act on behalf of the company in various matters. The resolution details the scope of authority granted, including specific powers to execute documents, enter into transactions, or represent the company in official dealings. It serves as evidence of the board's approval and the representative's authority when dealing with third parties, banks, government authorities, and other stakeholders. The document must comply with Malaysian corporate governance requirements and typically includes certification by the company secretary.

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What is a Board Resolution For Authorisation To Represent The Company?

A Board Resolution For Authorization To Represent The Company is a crucial corporate document used when a company needs to formally delegate authority to specific individuals to act on its behalf. In Malaysia, this document must comply with the Companies Act 2016 and should be properly executed to be legally effective. It is typically required when dealing with banks, government authorities, or entering into significant transactions where proof of authorization is necessary. The resolution should clearly specify the scope of authority, any limitations, and the duration of the authorization. It's particularly important for companies engaging in cross-border transactions or when specific representatives need to be empowered to handle day-to-day operations. The document must be certified by the company secretary and maintained in the company's records as required by Malaysian corporate law.

What sections should be included in a Board Resolution For Authorisation To Represent The Company?

1. Title and Company Details: Full legal name of the company, company registration number, and registered address

2. Meeting Details: Date, time, venue of the board meeting, and statement of proper convening

3. Attendance: List of directors present and absent, confirmation of quorum

4. Chairperson: Identification of the chairperson of the meeting

5. Background/Recitals: Context and reasons for granting the authorization

6. Resolution Details: The formal resolution(s) detailing who is being authorized and for what purpose

7. Scope of Authority: Detailed description of the powers and authority being granted

8. Duration: Period for which the authorization is valid

9. Execution Details: How documents should be executed under this authorization

10. Certification: Statement certifying the resolution as true and accurate

11. Signatures: Space for chairman's signature and company secretary's signature

What sections are optional to include in a Board Resolution For Authorisation To Represent The Company?

1. Limitations and Restrictions: Specific limitations on the authority granted, used when the company wants to place restrictions on the representative's powers

2. Multiple Representatives: Details of multiple authorized representatives and whether they can act jointly or severally, used when more than one person is being authorized

3. Revocation of Previous Authorities: Clause revoking previous authorizations, used when replacing existing representatives

4. Reporting Requirements: Requirements for the representative to report back to the board, used for enhanced oversight

5. Indemnification: Provisions for indemnifying the representative, used when representative requests protection

6. Foreign Language: Authorization for translation and use in foreign jurisdictions, used when representation will be needed overseas

What schedules should be included in a Board Resolution For Authorisation To Represent The Company?

1. Schedule 1 - Specified Powers: Detailed list of specific powers and authorities granted to the representative

2. Schedule 2 - Authorized Transactions: List of specific transactions or types of transactions covered by the authorization

3. Schedule 3 - Specimen Signatures: Specimen signatures of authorized representatives

4. Appendix A - Supporting Documents: Copies of relevant supporting documents (e.g., ID documents of representatives)

5. Appendix B - Form of Power of Attorney: Template power of attorney document if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Board Resolution

Cost

Free to use
Relevant Industries

Financial Services

Manufacturing

Real Estate

Technology

Retail

Healthcare

Construction

Energy

Transportation

Professional Services

Agriculture

Mining

Telecommunications

Education

Hospitality

Relevant Teams

Legal

Corporate Secretarial

Compliance

Corporate Governance

Executive Management

Board of Directors

Risk Management

Administrative

Corporate Affairs

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Managing Director

Executive Director

Company Secretary

Chief Financial Officer

Chief Operating Officer

General Manager

Country Manager

Regional Director

Head of Legal

Legal Counsel

Corporate Governance Officer

Compliance Officer

Board Director

Non-Executive Director

Vice President

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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