The Annual General Meeting Resolution is a crucial corporate governance document required under Malaysian law for companies registered in Malaysia. It is prepared following the company's Annual General Meeting, which must be held once every calendar year in accordance with the Companies Act 2016. The document records all resolutions voted upon during the AGM, including both ordinary business (such as financial statements adoption, dividend declarations, and appointment of directors and auditors) and any special business items. The resolution document serves multiple purposes: it provides official evidence of corporate decisions, meets regulatory compliance requirements, and serves as a reference point for implementing the approved actions. The document must comply with Malaysian corporate law requirements and may need to address additional requirements for listed companies under Bursa Malaysia's listing rules.
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1. Title and Company Information: States the company name, registration number, and document type (Annual General Meeting Resolution)
2. Date and Venue: Specifies when and where the AGM was held, including whether it was physical, virtual, or hybrid
3. Attendance and Quorum: Confirms the presence of required attendees and that quorum requirements were met
4. Notice Compliance: Confirms proper notice was given in accordance with the Companies Act 2016
5. Ordinary Business Resolutions: Standard AGM resolutions including financial statements adoption, dividend declaration, director re-elections, and auditor appointment
6. Confirmation of Resolution Passing: Documents whether each resolution was passed and the voting results
7. Closure: Formal closing statement with time of meeting conclusion
8. Authentication: Signatures of the Chairman and Company Secretary, certifying the resolution's accuracy
1. Special Business Resolutions: Used when there are special resolutions requiring shareholder approval (e.g., amendments to constitution, share issuance)
2. Directors' Interest Disclosures: Required when resolutions involve matters where directors have personal interests
3. Virtual Meeting Procedures: Include when the AGM is conducted virtually or in hybrid format
4. Corporate Representatives: Required when corporate shareholders are present through representatives
5. Poll Voting Details: Include when poll voting is conducted instead of show of hands
1. Voting Results Schedule: Detailed breakdown of votes cast for each resolution, including for, against, and abstained
2. Attendance Register: List of shareholders and proxies who attended the meeting
3. Director Information: Profiles of directors seeking re-election or new appointments
4. Questions and Answers: Record of questions raised by shareholders and responses provided during the AGM
5. Proxy Forms: Copies of valid proxy forms submitted for the meeting
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