Third Party Authorization Form for Malta

Third Party Authorization Form Template for Malta

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Third Party Authorization Form

"I need a Third Party Authorization Form under Maltese law that allows our CFO to represent our gaming company at shareholder meetings and make financial decisions on behalf of the company from January 1, 2025, to December 31, 2025, with specific powers to vote on acquisitions and sign financial statements."

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What is a Third Party Authorization Form?

The Third Party Authorization Form is a critical legal instrument under Maltese law used when an individual or entity needs to delegate specific powers or authorities to another party. This document is essential in situations where the authorizing party cannot be physically present or wishes to delegate certain responsibilities to a trusted representative. The form must comply with Chapter 16 of the Civil Code of Malta and, where applicable, the Powers of Attorney Act (Chapter 81). It typically includes detailed identification of all parties, specific powers being granted, duration of authority, and any limitations or conditions. The document may require notarization depending on its intended use and must incorporate appropriate data protection provisions in line with GDPR requirements as implemented in Malta. It serves as a crucial tool for business continuity, personal matters, and legal representation.

What sections should be included in a Third Party Authorization Form?

1. Authorizing Party Details: Full legal name, identification details, and contact information of the person/entity granting authorization

2. Authorized Party Details: Full legal name, identification details, and contact information of the person/entity being granted authorization

3. Scope of Authorization: Clear and specific description of the powers and activities being authorized

4. Duration of Authority: Specific timeframe for which the authorization is valid, including start and end dates

5. Declaration of Sound Mind: Statement confirming the authorizing party is of sound mind and acting freely

6. Execution Block: Signature sections for all parties, including witness and/or notary requirements

What sections are optional to include in a Third Party Authorization Form?

1. Revocation Clause: Include when the authorizing party wants to explicitly state conditions under which the authorization can be revoked

2. Substitution Powers: Include when the authorized party needs the power to delegate authority to others

3. Indemnification Clause: Include when there's a need to protect the authorized party from liability when acting within the scope of authority

4. Data Protection Notice: Include when personal data processing is involved, ensuring GDPR compliance

5. Multiple Language Declaration: Include when the form needs to be in multiple languages for international use

What schedules should be included in a Third Party Authorization Form?

1. List of Specific Powers: Detailed enumeration of specific actions and decisions the authorized party can make

2. Identification Documents: Copies of valid ID documents for all parties involved

3. Proof of Address: Recent utility bills or other documents proving the current address of parties

4. Professional Credentials: If authorization relates to professional services, copies of relevant qualifications or licenses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Authorisation Form

A Maltese law-governed document that formally authorizes one party to act on behalf of another, compliant with local regulations and GDPR requirements.

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What is a Third Party Authorization Form?

What sections should be included in a Third Party Authorization Form?

What sections are optional to include in a Third Party Authorization Form?

What schedules should be included in a Third Party Authorization Form?

Authors

Alex Denne

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