Return To Work Risk Assessment for Malta

Return To Work Risk Assessment Template for Malta

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Return To Work Risk Assessment

"I need a Return To Work Risk Assessment for an employee returning to our manufacturing facility after a long-term illness, with specific consideration for physical limitations and the need for a phased return starting March 2025."

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What is a Return To Work Risk Assessment?

The Return To Work Risk Assessment is a crucial document required under Maltese health and safety legislation, particularly the Occupational Health and Safety Authority Act (Cap. 424) and related regulations. It is essential when employees return to work after extended absence, illness, injury, or significant workplace changes. The assessment evaluates potential hazards, implements control measures, and ensures safe working conditions while considering individual employee circumstances. This document demonstrates employer compliance with legal obligations, documents necessary workplace adjustments, and establishes monitoring protocols. It's particularly relevant in post-pandemic contexts and aligns with both local Maltese requirements and broader EU safety directives.

What sections should be included in a Return To Work Risk Assessment?

1. Document Control Information: Details of the assessment including date, assessor name, department/area assessed, and document version

2. Purpose and Scope: Explains the purpose of the risk assessment and its scope, including the specific workplace areas and activities covered

3. Employee Information: Details of the employee(s) returning to work, including their role, department, and any relevant medical or personal circumstances

4. Workplace Overview: Description of the physical workplace, including layout, ventilation, common areas, and existing safety measures

5. Hazard Identification: Comprehensive list of potential hazards in the workplace, including physical, biological, chemical, and psychosocial risks

6. Risk Evaluation: Assessment of identified risks, including likelihood and severity ratings for each hazard

7. Control Measures: Detailed description of existing and required control measures to mitigate identified risks

8. Individual Adjustments: Specific accommodations or modifications needed for the returning employee

9. Emergency Procedures: Overview of emergency protocols and any specific considerations for the returning employee

10. Training Requirements: Identification of necessary training or refresher courses for safe return to work

11. Review and Monitoring: Schedule and process for reviewing and updating the risk assessment

What sections are optional to include in a Return To Work Risk Assessment?

1. Medical Considerations: Required when the employee is returning after illness/injury or has specific medical requirements

2. Remote Working Assessment: Needed when the return to work includes hybrid or partial remote working arrangements

3. Specific Equipment Assessment: Required when the role involves specialized equipment or machinery

4. Disability Accommodations: Included when specific accommodations are needed for employees with disabilities

5. Phased Return Plan: Required when implementing a gradual return to work schedule

6. Personal Protective Equipment (PPE) Requirements: Needed when specific PPE is required for the role

7. Mental Health Support Measures: Important when addressing psychological aspects of return to work

8. Contact Tracing Procedures: Required during infectious disease concerns

What schedules should be included in a Return To Work Risk Assessment?

1. Risk Assessment Matrix: Detailed risk scoring matrix used for hazard evaluation

2. Floor Plan and Workspace Layout: Diagrams showing relevant workplace areas and safety features

3. Health and Safety Checklist: Comprehensive checklist for regular safety monitoring

4. Employee Return to Work Questionnaire: Pre-return assessment of employee circumstances and needs

5. Control Measures Checklist: Detailed list of implemented and required safety measures

6. Training Record Template: Documentation of completed and required safety training

7. Incident Reporting Form: Template for reporting any safety incidents or concerns

8. Review Schedule: Timeline for periodic assessment reviews and updates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Construction

Healthcare

Education

Financial Services

Information Technology

Retail

Hospitality

Transport and Logistics

Professional Services

Public Sector

Pharmaceutical

Maritime

Agriculture

Energy

Relevant Teams

Human Resources

Health and Safety

Occupational Health

Operations

Facilities Management

Risk Management

Legal and Compliance

Employee Relations

Training and Development

Medical Services

Relevant Roles

Health and Safety Manager

HR Director

Occupational Health Nurse

Risk Assessment Specialist

Facilities Manager

Operations Manager

Department Supervisor

Return to Work Coordinator

Workplace Safety Officer

HR Business Partner

Occupational Health Advisor

Environmental Health Officer

Employee Relations Manager

Compliance Officer

Industries
Occupational Health and Safety Authority Act (Cap. 424): The primary legislation governing workplace health and safety in Malta, establishing the framework for risk assessments and safety measures
General Provisions for Health and Safety at Work Places Regulations (L.N. 36 of 2003): Detailed regulations specifying employers' obligations regarding workplace risk assessments and safety measures
Protection of the Health and Safety of Workers from the Risks related to Chemical Agents at Work Regulations (L.N. 227 of 2003): Specific regulations for chemical hazards assessment, relevant for workplaces dealing with chemical substances
Work Place (Minimum Health and Safety Requirements) Regulations (L.N. 44 of 2002): Sets minimum standards for workplace safety and health requirements that must be considered in risk assessments
Protection of Workers from the Risks related to Exposure to Biological Agents at Work Regulations (L.N. 228 of 2003): Crucial for assessing risks related to biological hazards, particularly relevant post-pandemic
Work Equipment (Minimum Safety and Health Requirements) Regulations (L.N. 282 of 2004): Specifies requirements for assessing safety of work equipment and machinery
Protection of Maternity at Work Places Regulations (L.N. 92 of 2000): Specific considerations for risk assessment regarding pregnant workers and new mothers returning to work
Management of Prevention and Control of Disease Regulations (S.L. 465.12): Relevant for infectious disease control measures in the workplace, particularly important for return-to-work scenarios
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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