The Pregnancy Risk Assessment is a mandatory document under Maltese law, required whenever an employer is notified of a pregnant employee in the workplace. This assessment tool is designed to comply with Malta's Protection of Maternity (Employment) Regulations and the broader EU Directive 92/85/EEC framework. It serves as a comprehensive evaluation of workplace risks specific to pregnant employees, including physical, chemical, and environmental hazards. The document must be completed as soon as pregnancy is notified and reviewed regularly throughout the pregnancy period. It forms the basis for implementing necessary workplace adjustments and protective measures, ensuring both legal compliance and the practical safety of pregnant employees. The assessment considers various workplace scenarios and includes specific provisions for different industrial sectors while maintaining alignment with Malta's stringent occupational health and safety requirements.
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1. Document Information and Version Control: Details of the assessment, including date, assessor name, review dates, and version history
2. Employee Details: Information about the pregnant employee including name, department, role, and stage of pregnancy
3. Workplace Description: Overview of the workplace environment and general working conditions
4. Physical Hazards Assessment: Evaluation of physical risks including manual handling, posture, movements, and workstation ergonomics
5. Environmental Hazards Assessment: Assessment of workplace environment risks including temperature, noise, vibration, and radiation
6. Chemical Hazards Assessment: Evaluation of exposure to chemicals, substances, and biological agents
7. Work Pattern Hazards: Assessment of risks related to working hours, shifts, breaks, and work intensity
8. Control Measures: Specific actions and adjustments to be implemented to minimize identified risks
9. Additional Requirements: Specific needs for rest, breaks, and facilities for pregnant workers
10. Emergency Procedures: Special considerations for emergency evacuation and response
11. Review and Monitoring: Schedule and process for reviewing and updating the assessment
1. Specific Medical Considerations: To be included when there are specific medical conditions or complications that require additional workplace considerations
2. Night Work Assessment: Required only if the employee performs night work or shift work
3. Travel Requirements: To be included if the role involves business travel or commuting between sites
4. Remote Working Assessment: Include when the employee performs some work from home or other remote locations
5. PPE Requirements: Specific section for roles requiring personal protective equipment
6. Stress Risk Assessment: Detailed assessment of psychological risks and stress factors, particularly relevant in high-pressure environments
1. Appendix A - Risk Rating Matrix: Template for calculating and categorizing risk levels
2. Appendix B - Workplace Adjustment Form: Template for documenting required workplace modifications
3. Appendix C - Legal References: Relevant sections of Maltese legislation and EU directives
4. Appendix D - Health and Safety Checklist: Detailed checklist for regular monitoring of control measures
5. Appendix E - Communication Protocol: Procedures for ongoing communication between employee, supervisor, and HR
6. Schedule 1 - Hazardous Substances List: Comprehensive list of workplace chemicals and substances with pregnancy-related risks
7. Schedule 2 - Rest Facility Requirements: Specifications for required rest facilities and their locations
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