The Pregnancy Risk Assessment document is a legally required instrument under Belgian labor law, implementing EU Directive 92/85/EEC and local regulations. It must be conducted when an employee notifies their pregnancy or when planning for roles that may be filled by pregnant workers. This assessment systematically evaluates workplace risks including physical demands, chemical exposures, biological agents, and working conditions that could affect pregnant workers. The document serves as both a risk identification tool and an action plan, outlining necessary workplace adaptations and protective measures. It requires regular review and updating to maintain compliance with Belgian workplace safety regulations and to ensure continued protection of pregnant employees as workplace conditions evolve.
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1. 1. Introduction and Purpose: Explains the purpose of the risk assessment and legal obligations under Belgian law
2. 2. Scope of Assessment: Defines which work areas, activities, and roles are covered by the assessment
3. 3. Roles and Responsibilities: Outlines responsibilities of employer, occupational health service, line managers, and employees
4. 4. Physical Hazards Assessment: Evaluation of physical risks including manual handling, posture, movements, and workplace ergonomics
5. 5. Chemical Hazards Assessment: Assessment of exposure to chemical agents that may affect pregnancy or breastfeeding
6. 6. Biological Hazards Assessment: Evaluation of exposure to biological agents and associated risks
7. 7. Working Conditions Assessment: Analysis of working hours, shift patterns, stress factors, and workplace facilities
8. 8. Control Measures: Detailed preventive and protective measures to be implemented
9. 9. Notification and Communication Procedures: Process for employees to notify pregnancy and procedures for implementing adjustments
10. 10. Review and Monitoring: Procedures for regular review and updating of the risk assessment
1. Specific Department Risk Assessments: Detailed assessments for specific departments with unique risks (e.g., laboratory, production areas)
2. Night Work Provisions: Additional assessment and measures for night work, only needed if organization operates night shifts
3. Remote Work Considerations: Assessment of risks for employees working remotely, applicable for organizations with remote work policies
4. Travel Requirements: Assessment of business travel risks, only needed if job involves travel
5. Emergency Procedures: Specific emergency evacuation and response procedures for pregnant workers, recommended for larger facilities
1. Schedule 1: Risk Assessment Checklist: Detailed checklist for conducting the risk assessment, including all factors to be considered
2. Schedule 2: Hazardous Substances List: Comprehensive list of chemical and biological agents that pose risks during pregnancy
3. Schedule 3: Workplace Adjustment Form: Template for documenting required workplace adjustments for pregnant employees
4. Schedule 4: Pregnancy Notification Form: Standard form for employees to notify employer of pregnancy
5. Schedule 5: Medical Referral Form: Template for referral to occupational health service when needed
6. Appendix A: Legal References: Relevant Belgian legislation and EU directives concerning pregnancy at work
7. Appendix B: Risk Matrix: Matrix for evaluating and categorizing identified risks
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