Pregnancy Risk Assessment Template for Belgium

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Key Requirements PROMPT example:

Pregnancy Risk Assessment

"I need a Pregnancy Risk Assessment document for our pharmaceutical research laboratory in Brussels, focusing specifically on chemical handling and laboratory safety protocols, to be implemented by March 2025."

Document background
The Pregnancy Risk Assessment document is a legally required instrument under Belgian labor law, implementing EU Directive 92/85/EEC and local regulations. It must be conducted when an employee notifies their pregnancy or when planning for roles that may be filled by pregnant workers. This assessment systematically evaluates workplace risks including physical demands, chemical exposures, biological agents, and working conditions that could affect pregnant workers. The document serves as both a risk identification tool and an action plan, outlining necessary workplace adaptations and protective measures. It requires regular review and updating to maintain compliance with Belgian workplace safety regulations and to ensure continued protection of pregnant employees as workplace conditions evolve.
Suggested Sections

1. 1. Introduction and Purpose: Explains the purpose of the risk assessment and legal obligations under Belgian law

2. 2. Scope of Assessment: Defines which work areas, activities, and roles are covered by the assessment

3. 3. Roles and Responsibilities: Outlines responsibilities of employer, occupational health service, line managers, and employees

4. 4. Physical Hazards Assessment: Evaluation of physical risks including manual handling, posture, movements, and workplace ergonomics

5. 5. Chemical Hazards Assessment: Assessment of exposure to chemical agents that may affect pregnancy or breastfeeding

6. 6. Biological Hazards Assessment: Evaluation of exposure to biological agents and associated risks

7. 7. Working Conditions Assessment: Analysis of working hours, shift patterns, stress factors, and workplace facilities

8. 8. Control Measures: Detailed preventive and protective measures to be implemented

9. 9. Notification and Communication Procedures: Process for employees to notify pregnancy and procedures for implementing adjustments

10. 10. Review and Monitoring: Procedures for regular review and updating of the risk assessment

Optional Sections

1. Specific Department Risk Assessments: Detailed assessments for specific departments with unique risks (e.g., laboratory, production areas)

2. Night Work Provisions: Additional assessment and measures for night work, only needed if organization operates night shifts

3. Remote Work Considerations: Assessment of risks for employees working remotely, applicable for organizations with remote work policies

4. Travel Requirements: Assessment of business travel risks, only needed if job involves travel

5. Emergency Procedures: Specific emergency evacuation and response procedures for pregnant workers, recommended for larger facilities

Suggested Schedules

1. Schedule 1: Risk Assessment Checklist: Detailed checklist for conducting the risk assessment, including all factors to be considered

2. Schedule 2: Hazardous Substances List: Comprehensive list of chemical and biological agents that pose risks during pregnancy

3. Schedule 3: Workplace Adjustment Form: Template for documenting required workplace adjustments for pregnant employees

4. Schedule 4: Pregnancy Notification Form: Standard form for employees to notify employer of pregnancy

5. Schedule 5: Medical Referral Form: Template for referral to occupational health service when needed

6. Appendix A: Legal References: Relevant Belgian legislation and EU directives concerning pregnancy at work

7. Appendix B: Risk Matrix: Matrix for evaluating and categorizing identified risks

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Healthcare

Education

Retail

Financial Services

Technology

Hospitality

Construction

Chemical Industry

Pharmaceutical

Food Processing

Transportation

Public Sector

Professional Services

Research and Development

Agriculture

Media and Entertainment

Relevant Teams

Human Resources

Occupational Health and Safety

Risk Management

Facilities Management

Operations

Legal and Compliance

Employee Relations

Medical Services

Environmental Health

Prevention Services

Relevant Roles

HR Manager

Health and Safety Manager

Occupational Health Physician

Prevention Advisor

Risk Assessment Specialist

Workplace Safety Coordinator

Human Resources Director

Environmental Health Officer

Facilities Manager

Operations Manager

Department Supervisor

Compliance Officer

Industrial Hygienist

Occupational Health Nurse

Employee Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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