This Intra Group Data Sharing Agreement is essential for corporate groups operating in or from Malta who need to share personal data between their various entities. The agreement becomes necessary when group companies regularly exchange personal data as part of their business operations, requiring a formal framework to ensure compliance with the GDPR and Maltese data protection laws. It is particularly relevant when group entities act as both data controllers and processors, or when data is transferred across borders. The document addresses key requirements under Maltese law while incorporating EU-wide data protection standards, making it suitable for both local and international group structures. It includes comprehensive provisions for data protection, transfer mechanisms, and compliance procedures, while maintaining flexibility to accommodate group-specific operational needs.
Intra Group Data Sharing Agreement for Malta
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Key Requirements PROMPT example:
Intra Group Data Sharing Agreement
"I need an Intra Group Data Sharing Agreement for our Malta-based financial services group that covers data sharing between our parent company and five subsidiaries across the EU, including provisions for international transfers and automated processing, to be implemented by March 2025."
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1. Parties: Identification of the group companies participating in the data sharing arrangement
2. Background: Context of the agreement and relationship between the group entities
3. Definitions: Definitions of key terms used throughout the agreement, including GDPR-specific terminology
4. Purpose and Scope: Detailed description of the purposes for data sharing and types of data covered
5. Roles and Responsibilities: Definition of each party's role (controller/processor) and their specific responsibilities
6. Legal Basis for Processing: Identification of the legal grounds for data processing and sharing
7. Data Protection Principles: Commitment to GDPR principles and how they will be upheld
8. Data Subject Rights: Procedures for handling data subject requests and ensuring rights are respected
9. Security Measures: Technical and organizational measures for data protection
10. Data Breach Notification: Procedures for handling and reporting data breaches
11. Confidentiality: Obligations regarding confidentiality of shared data
12. Duration and Termination: Term of the agreement and termination provisions
13. Governing Law and Jurisdiction: Specification of Maltese law as governing law and jurisdiction for disputes
1. International Data Transfers: Required if data will be transferred outside the EEA within the group
2. Joint Controller Arrangements: Required when parties act as joint controllers for certain processing activities
3. Sub-processing: Include when processors may engage sub-processors
4. Data Protection Impact Assessments: Required for high-risk processing activities
5. Group Data Protection Officer: Include if there is a group-wide DPO role
6. Insurance and Liability: Optional section for specific liability arrangements between group entities
7. Cost Allocation: Include if there are specific cost-sharing arrangements for data protection measures
1. Schedule 1 - Categories of Data: Detailed list of personal data categories being shared
2. Schedule 2 - Processing Activities: Description of specific processing activities carried out
3. Schedule 3 - Technical and Organizational Measures: Detailed security measures implemented by all parties
4. Schedule 4 - Transfer Mechanisms: Details of transfer mechanisms for international data flows
5. Schedule 5 - Contact Points: List of key contacts for data protection matters at each entity
6. Appendix A - Standard Forms: Template forms for data breach reporting, subject access requests etc.
7. Appendix B - Group Structure Chart: Diagram showing relationships between participating group entities
Authors
Relevant legal definitions
Affiliated Entity
Applicable Data Protection Laws
Authorized Personnel
Business Purpose
Controller
Data Protection Laws
Data Protection Officer
Data Subject
Data Subject Rights
EEA
Effective Date
GDPR
Group
Group Companies
Information Security Incident
International Transfer
Joint Controller
Maltese Data Protection Act
Operating Procedures
Parent Company
Personal Data
Personal Data Breach
Processing
Processor
Restricted Transfer
Security Measures
Sensitive Personal Data
Services
Standard Contractual Clauses
Sub-processor
Supervisory Authority
Technical and Organizational Measures
Third Country
Transfer Mechanisms
Applicable Data Protection Laws
Authorized Personnel
Business Purpose
Controller
Data Protection Laws
Data Protection Officer
Data Subject
Data Subject Rights
EEA
Effective Date
GDPR
Group
Group Companies
Information Security Incident
International Transfer
Joint Controller
Maltese Data Protection Act
Operating Procedures
Parent Company
Personal Data
Personal Data Breach
Processing
Processor
Restricted Transfer
Security Measures
Sensitive Personal Data
Services
Standard Contractual Clauses
Sub-processor
Supervisory Authority
Technical and Organizational Measures
Third Country
Transfer Mechanisms
Clauses
Data Processing
Data Protection
Confidentiality
Liability
Indemnification
Security Requirements
Audit Rights
Breach Notification
International Transfer
Territorial Scope
Duration
Termination
Data Subject Rights
Sub-processing
Cooperation
Record Keeping
Compliance
Service Levels
Force Majeure
Assignment
Amendment
Severability
Governing Law
Dispute Resolution
Notices
Entire Agreement
Data Retention
Risk Allocation
Cost Sharing
Emergency Measures
Data Protection
Confidentiality
Liability
Indemnification
Security Requirements
Audit Rights
Breach Notification
International Transfer
Territorial Scope
Duration
Termination
Data Subject Rights
Sub-processing
Cooperation
Record Keeping
Compliance
Service Levels
Force Majeure
Assignment
Amendment
Severability
Governing Law
Dispute Resolution
Notices
Entire Agreement
Data Retention
Risk Allocation
Cost Sharing
Emergency Measures
Relevant Industries
Financial Services
Healthcare
Technology
Professional Services
Manufacturing
Retail
Insurance
Telecommunications
Education
Hospitality
Transportation
Energy
Relevant Teams
Legal
Compliance
Information Security
IT
Risk Management
Data Protection
Corporate Governance
Operations
Privacy
Information Management
Relevant Roles
Data Protection Officer
Chief Privacy Officer
Legal Counsel
Compliance Manager
Information Security Manager
Chief Information Security Officer
Chief Legal Officer
Risk Manager
IT Director
Operations Director
Group CEO
Corporate Secretary
Privacy Manager
Group Compliance Officer
Data Protection Coordinator
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