The Internal Job Offer Letter is a crucial document used when an existing employee is selected for a new position within the same organization, whether through promotion, lateral move, or internal transfer. This document, governed by Maltese employment law, particularly the Employment and Industrial Relations Act (EIRA) and the Information to Employees Regulations (S.L. 452.83), serves to formally document the changed terms of employment while maintaining the continuity of service. It includes essential information about the new role, modified compensation and benefits, revised responsibilities, and any changes to working conditions, while ensuring compliance with Maltese legal requirements for employment documentation. The letter forms part of the employee's permanent record and, upon acceptance, becomes an addendum to their original employment contract.

1. Company Letterhead and Date: Official company letterhead with full legal name, registration number, and registered address, plus current date

2. Employee's Personal Details: Full name and address of the employee

3. Greeting and Opening: Professional greeting and congratulatory opening paragraph

4. Position Details: Job title, department, and reporting relationship

5. Start Date and Employment Type: Proposed start date and nature of employment (permanent/fixed-term)

6. Compensation Package: Base salary, payment frequency, and method of payment

7. Working Hours: Standard working hours, days, and location of work

8. Benefits Package: Standard benefits including insurance, pension, and other perks

9. Leave Entitlement: Annual leave, sick leave, and other statutory leave entitlements

10. Probationary Period: Length and terms of the probationary period

11. Notice Period: Required notice period for termination of employment

12. Acceptance Instructions: How to accept the offer and by what deadline

13. Closing: Congratulatory closing and signature block for authorized representative