The Employee Privacy Notice is a mandatory document required under both EU GDPR and Maltese data protection legislation. It must be provided to all employees in Malta at the time of data collection, typically during the onboarding process or when implementing new data processing activities. The notice ensures transparency regarding how organizations handle employee personal data, covering aspects such as data collection purposes, legal bases for processing, data sharing, retention periods, and employee rights. Under Maltese law, particular attention must be paid to local requirements specified in the Data Protection Act and employment regulations. The document should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements.
Employee Privacy Notice for Malta
Create a bespoke document in minutes, or upload and review your own.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Get your first 2 documents free
Your data doesn't train Genie's AI
You keep IP ownership of your information
Key Requirements PROMPT example:
Employee Privacy Notice
"I need an Employee Privacy Notice for our Malta-based fintech startup that's planning to use biometric access controls and automated performance monitoring systems, compliant with both GDPR and Maltese law, to be implemented by March 2025."
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Introduction: Overview of the privacy notice purpose and scope of application
2. Data Controller Details: Identity and contact details of the employer as data controller, including DPO contact if applicable
3. Categories of Personal Data: Comprehensive list of personal data types collected and processed about employees
4. Purposes of Processing: Detailed explanation of how and why employee personal data is used
5. Legal Bases for Processing: Legal grounds under GDPR for processing each category of personal data
6. Data Retention: How long different types of employee data are kept and criteria for determining retention periods
7. Data Sharing and Transfers: Information about third parties receiving employee data and any international transfers
8. Employee Rights: Explanation of GDPR rights and how employees can exercise them
9. Security Measures: Overview of measures to protect employee personal data
10. Updates to Privacy Notice: Information about how changes will be communicated
1. Automated Decision Making: Required if the employer uses automated processing or profiling affecting employees
2. CCTV and Monitoring: Include if workplace surveillance or monitoring systems are in place
3. Remote Working Data Processing: Add if employees work remotely and specific data processing occurs
4. Biometric Data Processing: Include if using biometric systems for time tracking or access control
5. Special Categories of Data: Required if processing sensitive data like health information or union membership
6. Cross-Border Data Transfers: Include if employee data is transferred outside the EU/EEA
1. Data Processing Activities Register: Detailed list of specific processing activities and their characteristics
2. Data Retention Schedule: Specific retention periods for different categories of employee data
3. Third Party Processors: List of data processors and their roles in processing employee data
4. Security Protocols: Detailed information about security measures and procedures
5. Subject Rights Request Procedure: Detailed procedure for handling employee data rights requests
Authors
Relevant legal definitions
Personal Data
Processing
Data Controller
Data Processor
Data Subject
Special Categories of Personal Data
Data Protection Officer (DPO)
Consent
Legitimate Interest
Data Protection Impact Assessment
Personal Data Breach
Third Party
Recipient
Filing System
Pseudonymisation
Employee
Supervisory Authority
IDPC
Data Retention
Cross-border Processing
Automated Decision Making
Profiling
Privacy Notice
Data Subject Rights
Data Protection Laws
GDPR
Maltese Data Protection Act
Joint Controller
International Transfer
Biometric Data
Workplace Monitoring
Data Minimization
Records of Processing Activities
Sensitive Data
Consent Withdrawal
Data Sharing Agreement
Information Security
Employee Records
Data Access Request
Right to Object
Purpose Limitation
Processing
Data Controller
Data Processor
Data Subject
Special Categories of Personal Data
Data Protection Officer (DPO)
Consent
Legitimate Interest
Data Protection Impact Assessment
Personal Data Breach
Third Party
Recipient
Filing System
Pseudonymisation
Employee
Supervisory Authority
IDPC
Data Retention
Cross-border Processing
Automated Decision Making
Profiling
Privacy Notice
Data Subject Rights
Data Protection Laws
GDPR
Maltese Data Protection Act
Joint Controller
International Transfer
Biometric Data
Workplace Monitoring
Data Minimization
Records of Processing Activities
Sensitive Data
Consent Withdrawal
Data Sharing Agreement
Information Security
Employee Records
Data Access Request
Right to Object
Purpose Limitation
Clauses
Data Controller Information
Categories of Personal Data
Purpose of Processing
Legal Basis
Data Retention
Data Sharing
International Transfers
Data Security
Employee Rights
Automated Decision Making
Data Protection Officer
Complaint Procedures
Notice Updates
Workplace Monitoring
Data Collection Methods
Special Categories Processing
Consent Management
Third Party Processing
Security Measures
Record Keeping
Data Breach Notification
Access Control
Electronic Communications
Remote Working
Biometric Processing
Employee Monitoring
Data Minimization
Information Security
Rights Exercise Procedure
Regulatory Compliance
Categories of Personal Data
Purpose of Processing
Legal Basis
Data Retention
Data Sharing
International Transfers
Data Security
Employee Rights
Automated Decision Making
Data Protection Officer
Complaint Procedures
Notice Updates
Workplace Monitoring
Data Collection Methods
Special Categories Processing
Consent Management
Third Party Processing
Security Measures
Record Keeping
Data Breach Notification
Access Control
Electronic Communications
Remote Working
Biometric Processing
Employee Monitoring
Data Minimization
Information Security
Rights Exercise Procedure
Regulatory Compliance
Relevant Industries
Financial Services
Technology
Manufacturing
Healthcare
Retail
Professional Services
Education
Hospitality
Transportation
Telecommunications
Public Sector
Gaming and iGaming
Construction
Maritime
Relevant Teams
Human Resources
Legal
Compliance
Information Technology
Information Security
Risk Management
Operations
Data Protection
Internal Audit
Corporate Communications
Relevant Roles
Chief Executive Officer
Human Resources Director
Data Protection Officer
Legal Counsel
Compliance Manager
Information Security Manager
HR Manager
Privacy Manager
Risk Manager
Operations Director
IT Director
Department Managers
Team Leaders
HR Business Partners
Recruitment Specialists
Employee Relations Manager
Find the exact document you need
Data Privacy Notice
A GDPR and Maltese law-compliant notice explaining how an organization processes personal data, required under EU and Maltese data protection legislation.
find out more
Customer Privacy Notice
A GDPR-compliant Customer Privacy Notice under Maltese law that explains how customer personal data is collected, used, and protected.
find out more
Cookie Notice
A mandatory legal document under Maltese/EU law that informs website users about cookie usage and their related privacy rights.
find out more
Standard Privacy Notice
A GDPR-compliant privacy notice under Maltese law that outlines how an organization collects, processes, and protects personal data.
find out more
Data Protection Policy And Privacy Notice
A GDPR-compliant Data Protection Policy and Privacy Notice tailored for organizations operating under Maltese jurisdiction, outlining personal data handling practices and privacy commitments.
find out more
Company Privacy Notice
A GDPR-compliant privacy notice for companies operating in Malta, outlining personal data processing practices under EU and Maltese law.
find out more
Website Privacy Notice
A GDPR and Malta-compliant Website Privacy Notice detailing website data collection and processing practices under Maltese and EU law.
find out more
Employee Privacy Notice
A Malta-compliant employee privacy notice outlining the collection and processing of employee personal data under GDPR and local data protection laws.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)