DPA Data Protection Agreement for Malta

DPA Data Protection Agreement Template for Malta

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DPA Data Protection Agreement

"I need a Data Protection Agreement (DPA) under Maltese law for my SaaS company that will be engaging multiple EU-based cloud service providers as sub-processors starting March 2025, with specific provisions for automated data processing and regular security audits."

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What is a DPA Data Protection Agreement?

This Data Protection Agreement (DPA) is essential for organizations operating under Maltese jurisdiction that engage in the processing of personal data on behalf of others. The document is specifically required under Article 28 of the GDPR and Malta's Data Protection Act 2018, being mandatory when a data controller engages a data processor. The DPA sets out the processing parameters, security requirements, confidentiality obligations, and practical arrangements for ensuring compliance with data protection laws. It includes provisions for data breach notification, audit rights, and data subject request handling, while incorporating Malta-specific requirements and references to the supervision of the Information and Data Protection Commissioner. This agreement is particularly relevant for Malta's thriving financial services, gaming, and technology sectors, where cross-border data processing is common.

What sections should be included in a DPA Data Protection Agreement?

1. Parties: Identification of the data controller and data processor, including full legal names, registration details, and registered addresses

2. Background: Context of the data processing relationship, reference to main service agreement if applicable, and purpose of the DPA

3. Definitions: Definitions of key terms used in the agreement, including GDPR-specific terminology

4. Scope and Purpose of Processing: Detailed description of what personal data will be processed, for what purposes, and the duration of processing

5. Obligations of the Data Processor: Core processor obligations including processing only on documented instructions, confidentiality, security measures, and sub-processor requirements

6. Obligations of the Data Controller: Controller's responsibilities including lawful basis for processing, instructions, and compliance with GDPR principles

7. Technical and Organizational Measures: Security measures required to ensure appropriate level of data protection

8. Sub-processing: Rules and procedures for engaging sub-processors, including required authorizations and obligations

9. Data Subject Rights: Procedures for handling data subject requests and processor's assistance obligations

10. Personal Data Breach Management: Procedures for detecting, reporting, and handling data breaches

11. Audit Rights: Controller's audit rights and processor's obligations to demonstrate compliance

12. Data Return and Deletion: Obligations regarding data handling upon termination of services

13. Liability and Indemnities: Allocation of responsibilities and liabilities between parties

14. Term and Termination: Duration of the agreement and termination provisions

15. Governing Law and Jurisdiction: Specification of Maltese law as governing law and jurisdiction for disputes

What sections are optional to include in a DPA Data Protection Agreement?

1. International Data Transfers: Required when personal data will be transferred outside the EEA, including mechanisms for ensuring adequate protection

2. Special Categories of Personal Data: Additional safeguards and requirements when processing sensitive personal data

3. Children's Data Processing: Special provisions required when processing personal data of children under 16

4. Data Protection Impact Assessments: Processor's obligations to assist with DPIAs when required

5. Insurance Requirements: Specific insurance obligations for data protection-related incidents

6. Joint Controller Provisions: Required when the relationship involves joint controllership rather than controller-processor relationship

7. Industry-Specific Requirements: Additional provisions for specific sectors (e.g., healthcare, financial services)

What schedules should be included in a DPA Data Protection Agreement?

1. Schedule 1 - Details of Processing: Detailed description of data types, categories of data subjects, processing purposes, and duration

2. Schedule 2 - Technical and Organizational Measures: Detailed specification of security measures, access controls, and other technical safeguards

3. Schedule 3 - Authorized Sub-processors: List of approved sub-processors and their processing activities

4. Schedule 4 - Transfer Mechanisms: Details of international transfer mechanisms including Standard Contractual Clauses if applicable

5. Schedule 5 - Data Breach Response Plan: Detailed procedures and contact information for breach notification and handling

6. Appendix A - Data Processing Instructions: Specific instructions from the controller regarding data processing activities

7. Appendix B - Security Audit Requirements: Detailed requirements and procedures for security audits and assessments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Financial Services

Gaming and iGaming

Technology

Healthcare

E-commerce

Professional Services

Education

Telecommunications

Maritime

Tourism and Hospitality

Manufacturing

Retail

Insurance

Digital Services

Consulting

Relevant Teams

Legal

Compliance

Information Security

IT

Risk Management

Operations

Privacy

Data Protection

Procurement

Information Governance

Vendor Management

Technical Operations

Corporate Governance

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Legal Counsel

Compliance Manager

Information Security Manager

IT Director

Chief Technology Officer

Risk Manager

Operations Director

Commercial Director

Chief Information Security Officer

Privacy Manager

Contract Manager

Data Protection Specialist

Procurement Manager

Chief Operating Officer

General Counsel

Head of Compliance

Information Governance Manager

Industries
General Data Protection Regulation (GDPR): EU Regulation 2016/679 - The primary legislation governing data protection in the EU, directly applicable in Malta, setting forth requirements for personal data processing, data subject rights, and obligations of data controllers and processors
Data Protection Act 2018 (Chapter 586 of the Laws of Malta): Malta's primary data protection legislation that implements GDPR and provides additional local requirements and specifications for data protection in Malta
Processing of Personal Data (Electronic Communications Sector) Regulations: Subsidiary Legislation 586.01 under Maltese law, governing data protection specific to electronic communications and implementing the ePrivacy Directive
Data Protection (Processing of Personal Data in the Law Enforcement Sector) Regulations: Subsidiary Legislation 586.08 - Relevant if the DPA involves any law enforcement data processing activities
Processing of Child's Personal Data in Relation to the Offer of Information Society Services Regulations: Subsidiary Legislation 586.11 - Important for DPAs involving processing of children's data in digital services
EU Standard Contractual Clauses (SCCs): If the DPA involves international data transfers, the EU SCCs must be considered as they provide a legal mechanism for data transfers outside the EEA
Guidelines issued by the Maltese Information and Data Protection Commissioner: Regulatory guidance and decisions from Malta's data protection authority that provide practical interpretation of data protection requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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