The Proposal to Lease Commercial Space is a fundamental document in Indian commercial real estate transactions, typically used at the initial stage of lease negotiations. It serves as a formal written offer from a property owner or their representative to a potential tenant, detailing the proposed terms for leasing a commercial property. This document is particularly important in the Indian context where commercial lease transactions must comply with various national and state-level regulations, including the Transfer of Property Act, 1882, and state-specific rent control laws. While not legally binding like the final lease agreement, it forms the basis for further negotiations and helps parties align their expectations regarding key terms such as rent, duration, and conditions of use. The proposal should be detailed enough to cover essential terms while remaining flexible enough to accommodate reasonable negotiations.
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1. Sender's Information: Complete business details of the party making the proposal, including name, address, and contact information
2. Date: Date of the proposal
3. Recipient's Information: Complete details of the party to whom the proposal is addressed
4. Subject Line: Clear indication that this is a proposal to lease commercial space with specific property reference
5. Property Description: Detailed description of the commercial space being offered, including location, size, and key features
6. Commercial Terms: Key financial terms including proposed rent, security deposit, and payment terms
7. Lease Duration: Proposed length of the lease and potential renewal options
8. Key Conditions: Essential conditions such as permitted use, maintenance responsibilities, and utilities
9. Timeline: Proposed timeline for lease commencement and any key dates
10. Validity Period: How long the proposal remains valid
11. Next Steps: Clear indication of what actions are required to proceed
1. Fit-out Allowance: Details of any proposed contributions to tenant improvements or modifications, included when the landlord is offering such allowances
2. Parking Provisions: Details about available parking spaces and terms, included when parking is available and relevant
3. Common Area Maintenance: Overview of CAM charges and responsibilities, included for properties with shared facilities
4. Broker Information: Details of any broker involved in the transaction, included when applicable
5. Green Building Features: Information about environmental certifications or sustainable features, included for green buildings
6. Operating Hours: Specific details about building access and operational hours, included for properties with restricted access
1. Floor Plan: Basic layout drawing of the offered space
2. Photos: Recent photographs of the property and key features
3. Location Map: Map showing the property's location and nearby amenities
4. Rent Calculation Sheet: Detailed breakdown of rent and other charges
5. Building Amenities List: Comprehensive list of available facilities and services
6. Technical Specifications: Details of electrical capacity, HVAC, and other technical features
Relevant legal definitions
Premises
Carpet Area
Built-up Area
Super Built-up Area
Base Rent
Common Area
Common Area Maintenance (CAM) Charges
Security Deposit
Lease Commencement Date
Permitted Use
Property
Landlord
Tenant
Lease Term
Maintenance Charges
Operating Expenses
Utilities
Business Days
Fit-out Period
Force Majeure
Lock-in Period
Escalation Rate
Occupancy Date
Parking Space
Service Tax/GST
Carpet Area
Built-up Area
Super Built-up Area
Base Rent
Common Area
Common Area Maintenance (CAM) Charges
Security Deposit
Lease Commencement Date
Permitted Use
Property
Landlord
Tenant
Lease Term
Maintenance Charges
Operating Expenses
Utilities
Business Days
Fit-out Period
Force Majeure
Lock-in Period
Escalation Rate
Occupancy Date
Parking Space
Service Tax/GST
Clauses
Property Description
Lease Term
Rental Terms
Security Deposit
Maintenance and Utilities
Common Area Usage
Parking Rights
Insurance Requirements
Property Access
Permitted Use
Fit-out Provisions
Utilities and Services
Operating Hours
Property Handover
Rent Escalation
Property Tax Obligations
Building Rules and Regulations
Broker Representation
Proposal Validity
Next Steps
Lease Term
Rental Terms
Security Deposit
Maintenance and Utilities
Common Area Usage
Parking Rights
Insurance Requirements
Property Access
Permitted Use
Fit-out Provisions
Utilities and Services
Operating Hours
Property Handover
Rent Escalation
Property Tax Obligations
Building Rules and Regulations
Broker Representation
Proposal Validity
Next Steps
Relevant Industries
Real Estate
Retail
Information Technology
Banking and Financial Services
Healthcare
Professional Services
Manufacturing
Hospitality
Education
Entertainment
Logistics and Warehousing
Telecommunications
Relevant Teams
Real Estate
Legal
Operations
Facilities Management
Finance
Business Development
Administration
Property Management
Asset Management
Risk Management
Procurement
Relevant Roles
Property Manager
Real Estate Manager
Facilities Manager
Commercial Leasing Executive
Real Estate Broker
Business Development Manager
Legal Counsel
Corporate Real Estate Manager
Asset Manager
Operations Director
Chief Financial Officer
Real Estate Consultant
Property Acquisition Manager
Lease Administrator
Real Estate Portfolio Manager
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