The Letter of Sale of Motor Vehicle is a fundamental document in Indian vehicle transactions, essential for both private individuals and businesses engaged in vehicle transfers. This document is required under Indian law, specifically the Motor Vehicles Act 1988 and Central Motor Vehicles Rules 1989, to legally document the sale and transfer of a motor vehicle. It serves multiple purposes: proving the legitimate transfer of ownership, protecting both parties' interests, facilitating RTO registration transfer, and providing a clear record of the transaction terms. The letter typically includes comprehensive vehicle details, party information, warranties, and payment confirmation. It's particularly important as it forms the basis for updating ownership records with transportation authorities and is often required by insurance companies for policy transfers.
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1. Seller Details: Complete identification details of the seller including name, address, contact information, and ID proof details
2. Buyer Details: Complete identification details of the buyer including name, address, contact information, and ID proof details
3. Vehicle Details: Comprehensive description of the vehicle including make, model, year, color, registration number, chassis number, and engine number
4. Sale Price and Payment Terms: Clear statement of the agreed sale price and details of payment method and confirmation of receipt
5. Transfer Declaration: Formal declaration of transfer of ownership from seller to buyer
6. Seller's Warranties: Basic warranties regarding ownership, right to sell, and vehicle condition
7. Date and Signatures: Date of execution and space for signatures of both parties
1. Vehicle Condition Report: Detailed description of the current condition of the vehicle, including any existing damage or repairs needed. Include when selling used vehicles or when specifically requested by the buyer
2. Outstanding Loans: Declaration regarding any existing loans or encumbrances on the vehicle. Include when there is a need to explicitly state the vehicle is free from loans
3. Insurance Transfer: Details about the transfer of existing insurance policy. Include when the current insurance policy is being transferred to the buyer
4. Witness Details: Space for witness names, addresses, and signatures. Include when additional verification is desired or required by local authorities
5. Regional Transport Office (RTO) Details: Specific information required for RTO transfer. Include when immediate RTO transfer is part of the agreement
1. Vehicle Inspection Report: Detailed technical inspection report of the vehicle's condition
2. Vehicle Documents: List of all documents being handed over (RC book, insurance papers, service history, etc.)
3. Payment Receipt: Detailed receipt of payment made for the vehicle
4. Photographs: Current photographs of the vehicle showing its condition and odometer reading
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Transportation
Fleet Management
Car Dealership
Insurance
Vehicle Leasing
Logistics
Public Transportation
Private Transportation
Vehicle Rental
Relevant Teams
Legal
Compliance
Administration
Fleet Management
Operations
Procurement
Risk Management
Documentation
Asset Management
Vehicle Management
Relevant Roles
Fleet Manager
Vehicle Sales Manager
Automotive Dealer
Transport Manager
Legal Counsel
Compliance Officer
Administrative Officer
Documentation Specialist
Vehicle Registration Officer
Asset Manager
Procurement Manager
Operations Manager
Business Owner
Company Secretary
Risk Manager
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