This Invoice Agreement template is essential for businesses operating in India that engage in regular commercial transactions requiring structured invoicing arrangements. The agreement is particularly relevant when parties need to establish clear terms for invoice submission, payment processing, and compliance with Indian tax regulations. It addresses key aspects such as GST requirements, electronic invoicing protocols, payment terms, and dispute resolution mechanisms. The document is designed to comply with Indian commercial law, including the Central Goods and Services Tax (CGST) Act, 2017, and the Information Technology Act, 2000. This Invoice Agreement is commonly used in ongoing business relationships where regular invoicing occurs and where parties need to establish standardized processes for invoice handling and payment.
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1. Parties: Details of the parties entering into the invoice agreement, including registered addresses and company registration numbers
2. Background: Context of the business relationship and purpose of the invoice agreement
3. Definitions: Definitions of key terms used throughout the agreement
4. Invoice Submission: Process and requirements for submitting invoices, including format, timing, and supporting documents
5. Payment Terms: Payment timeline, method of payment, and currency specifications
6. GST Compliance: Requirements for GST registration, taxation details, and compliance obligations
7. Dispute Resolution: Process for handling invoice-related disputes and discrepancies
8. Records and Audit: Requirements for maintaining invoice records and rights of audit
9. Term and Termination: Duration of the agreement and conditions for termination
10. Governing Law: Specification of Indian law as governing law and jurisdiction
1. Electronic Invoicing: Specific provisions for e-invoicing when parties agree to use electronic invoice systems
2. Credit Terms: Include when extending credit facilities or special payment arrangements
3. Foreign Currency Provisions: Required when invoicing involves international transactions or foreign currency
4. Late Payment Interest: Specific terms for interest charges on delayed payments
5. Service Level Requirements: Include when specific service levels need to be met before invoice submission
6. Tax Indemnification: Additional tax-related protections for cross-border or complex transactions
7. Force Majeure: Include when needed to address circumstances preventing timely invoice processing or payment
1. Schedule 1 - Invoice Format: Template and required fields for valid invoices
2. Schedule 2 - Rate Card: Agreed rates and prices for goods or services
3. Schedule 3 - Supporting Documents: List of required supporting documents for invoice submission
4. Schedule 4 - Authorized Representatives: List of persons authorized to submit and approve invoices
5. Appendix A - GST Registration Details: GST registration numbers and details of both parties
6. Appendix B - Bank Account Details: Banking information for payment processing
Relevant legal definitions
Agreement
Applicable Law
Business Day
Confidential Information
Credit Period
Delivery
Due Date
Electronic Invoice
Force Majeure Event
GST
GST Law
GSTIN
HSN Code
Interest Rate
Invoice
Invoice Date
Invoice Dispute
Invoice Documents
Late Payment
Payment Terms
Purchase Order
Services
Goods
Supporting Documents
Tax Invoice
Taxes
Term
Working Day
Material Breach
Notice
Party/Parties
Payment Method
Rate Card
Service Level Requirements
Authorized Representative
Bank Account
Effective Date
E-way Bill
Business Hours
Billing Period
Applicable Law
Business Day
Confidential Information
Credit Period
Delivery
Due Date
Electronic Invoice
Force Majeure Event
GST
GST Law
GSTIN
HSN Code
Interest Rate
Invoice
Invoice Date
Invoice Dispute
Invoice Documents
Late Payment
Payment Terms
Purchase Order
Services
Goods
Supporting Documents
Tax Invoice
Taxes
Term
Working Day
Material Breach
Notice
Party/Parties
Payment Method
Rate Card
Service Level Requirements
Authorized Representative
Bank Account
Effective Date
E-way Bill
Business Hours
Billing Period
Clauses
Parties and Definitions
Invoicing Requirements
Payment Terms
GST Compliance
Electronic Invoicing
Documentation Requirements
Audit Rights
Record Keeping
Confidentiality
Data Protection
Dispute Resolution
Force Majeure
Termination
Governing Law
Notices
Assignment
Amendments
Entire Agreement
Severability
Counterparts
Interest on Late Payment
Set-off Rights
Tax Compliance
Currency and Exchange Rates
Bank Account Details
Authorization
Service Levels
Indemnification
Liability Limitation
Third Party Rights
Invoicing Requirements
Payment Terms
GST Compliance
Electronic Invoicing
Documentation Requirements
Audit Rights
Record Keeping
Confidentiality
Data Protection
Dispute Resolution
Force Majeure
Termination
Governing Law
Notices
Assignment
Amendments
Entire Agreement
Severability
Counterparts
Interest on Late Payment
Set-off Rights
Tax Compliance
Currency and Exchange Rates
Bank Account Details
Authorization
Service Levels
Indemnification
Liability Limitation
Third Party Rights
Relevant Industries
Manufacturing
Information Technology
Professional Services
Retail
Wholesale Trade
Construction
Healthcare
Education
Logistics and Transportation
Energy and Utilities
Financial Services
Telecommunications
Relevant Teams
Finance
Accounts Payable
Accounts Receivable
Procurement
Legal
Compliance
Treasury
Tax
Commercial
Supply Chain
Vendor Management
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Payable Manager
Accounts Receivable Manager
Procurement Manager
Financial Controller
Tax Manager
Commercial Manager
Business Development Manager
Contract Manager
Compliance Officer
Treasury Manager
Credit Controller
Supply Chain Manager
Vendor Relationship Manager
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