A Clean Invoice is a standardized commercial document used in Indian business transactions that creates an unconditional obligation to pay. It is essential for businesses engaged in both domestic and international trade within the Indian jurisdiction. The document must comply with the Central Goods and Services Tax Act, 2017, and other relevant commercial laws. Clean Invoices are particularly important for trade finance operations as they can be readily discounted or factored by financial institutions due to their unconditional nature. They must include specific elements such as GST registration details, HSN codes, and proper party information to be legally valid in India. This document type is commonly used in business-to-business transactions where clear payment obligations and tax compliance are crucial.
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1. Invoice Header: Contains invoice number, date, and GST registration details of both parties
2. Seller Details: Complete legal name, address, contact information, and tax registration numbers of the seller
3. Buyer Details: Complete legal name, address, contact information, and tax registration numbers of the buyer
4. Product/Service Details: Detailed description of goods/services, including HSN/SAC codes, quantity, unit price, and total amount
5. Payment Terms: Clear statement of payment amount, currency, due date, and payment method
6. Tax Details: Breakdown of applicable taxes including CGST, SGST, or IGST with rates and amounts
7. Total Amount: Final invoice amount in both figures and words, including all taxes
8. Bank Details: Seller's bank account information for payment processing
9. Declaration: Standard declaration of compliance with GST rules and clean invoice status
1. Shipping Details: Include when goods are being physically transported - delivery address, shipping method, and estimated delivery date
2. Purchase Order Reference: Include when invoice is against a specific purchase order - PO number and date
3. E-way Bill Details: Required when goods value exceeds Rs. 50,000 and physical transportation is involved
4. Export Details: Include for export invoices - shipping bill number, port of loading, destination country
5. Discount Terms: Include when special discounts or rebates are applicable
6. Additional Declarations: Include for specific industry requirements or compliance statements
1. Detailed Product Schedule: Itemized list of products with specifications when multiple items are involved
2. Tax Calculation Sheet: Detailed breakdown of tax calculations for complex transactions
3. Delivery Challan: When goods are delivered in parts or through multiple shipments
4. Quality Certificate: When required for specific industries or products
5. Packing List: Detailed list of items packed for shipment, particularly for export invoices
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Import/Export
Information Technology
Professional Services
Construction
Automotive
Healthcare
Agriculture
Telecommunications
Energy
Mining
Textiles
Pharmaceuticals
Electronics
Relevant Teams
Finance
Accounts Receivable
Accounts Payable
Treasury
Tax
Legal
Procurement
Sales
Commercial Operations
Credit Control
Compliance
Trade Finance
Relevant Roles
Finance Manager
Accounts Receivable Manager
Chief Financial Officer
Accounts Payable Manager
Tax Manager
Treasury Manager
Credit Controller
Financial Controller
Billing Coordinator
Trade Finance Manager
Procurement Manager
Sales Manager
Commercial Manager
Compliance Officer
Business Development Manager
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