A Board Resolution Authorized Signatory is a crucial corporate governance document required under Indian law whenever a company needs to formally delegate signing authority to specific individuals. This document is typically used when appointing new signatories, modifying existing signing powers, or establishing authority for specific projects or transactions. The resolution must comply with the Companies Act, 2013, and other relevant Indian legislation, making it a legally binding instrument that banks, government authorities, and other institutions rely upon to verify signing authority. It includes detailed information about the appointed signatories, their powers, limitations, and the specific types of documents they can execute, serving as both a governance tool and a risk management measure.
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1. Company Information Header: Legal name of company, CIN number, registered office address
2. Meeting Details: Date, time, venue of the board meeting, and details of directors present
3. Title of Resolution: Clear statement that this is a board resolution for appointment of authorized signatory
4. Preamble/Background: Brief context explaining the need for appointing authorized signatory(ies)
5. Resolution Statement: The main resolution text using the words 'RESOLVED THAT' appointing specific individuals as authorized signatories
6. Scope of Authority: Detailed description of powers being granted to the authorized signatory
7. Financial Limits: Specific monetary limits of authority, if any
8. Duration: Period for which the authorization is valid
9. Certification: Statement certifying that the resolution was passed in a valid board meeting
10. Signature Block: Space for Chairman/Company Secretary signature and company seal
1. Revocation of Previous Authorities: Include when replacing existing authorized signatories to explicitly revoke previous authorities
2. Joint Authority Requirements: Include when specifying that certain actions require joint signatures
3. Geographic Limitations: Include when authority is limited to specific geographic regions or branches
4. Digital Authorization: Include when granting authority for digital/electronic signatures and online platforms
5. Regulatory Compliance Statement: Include for regulated industries or when specific regulatory requirements need to be acknowledged
1. Schedule A - List of Authorized Signatories: Detailed list of authorized signatories with their names, designations, and specimen signatures
2. Schedule B - Scope of Authority Matrix: Detailed matrix showing different types of documents/transactions and corresponding authority limits for each signatory
3. Schedule C - Document List: List of specific documents/agreements for which the authority is being granted
4. Appendix 1 - KYC Documents: Copies of ID proofs and KYC documents of authorized signatories
5. Appendix 2 - Specimen Signatures: Specimen signatures of all authorized signatories verified by the board
Relevant legal definitions
Company
Board of Directors
Resolution
Authorized Signatory
Specimen Signature
Financial Year
Banking Documents
Financial Instruments
Legal Documents
Regulatory Documents
Commercial Documents
Authority Matrix
Monetary Limits
Joint Authority
Digital Signature
Electronic Documents
Corporate Seal
Operational Documents
Government Authorities
Regulatory Bodies
Transaction Documents
Power of Attorney
Official Correspondence
Business Day
Effective Date
Board of Directors
Resolution
Authorized Signatory
Specimen Signature
Financial Year
Banking Documents
Financial Instruments
Legal Documents
Regulatory Documents
Commercial Documents
Authority Matrix
Monetary Limits
Joint Authority
Digital Signature
Electronic Documents
Corporate Seal
Operational Documents
Government Authorities
Regulatory Bodies
Transaction Documents
Power of Attorney
Official Correspondence
Business Day
Effective Date
Clauses
Appointment
Authority Scope
Financial Limits
Duration
Powers Granted
Restrictions
Document Types
Banking Powers
Revocation
Joint Signing Requirements
Geographic Jurisdiction
Digital Authorization
Certification
Regulatory Compliance
Operational Scope
Reporting Requirements
Emergency Powers
Delegation Restrictions
Authentication Methods
Term and Termination
Authority Scope
Financial Limits
Duration
Powers Granted
Restrictions
Document Types
Banking Powers
Revocation
Joint Signing Requirements
Geographic Jurisdiction
Digital Authorization
Certification
Regulatory Compliance
Operational Scope
Reporting Requirements
Emergency Powers
Delegation Restrictions
Authentication Methods
Term and Termination
Relevant Industries
Banking and Financial Services
Manufacturing
Information Technology
Retail
Healthcare
Real Estate
Infrastructure
Telecommunications
Education
Professional Services
Energy
Transportation and Logistics
Media and Entertainment
Hospitality
Construction
Relevant Teams
Legal
Corporate Secretarial
Finance
Operations
Treasury
Compliance
Risk Management
Corporate Governance
Administrative
Executive Leadership
Branch Operations
Project Management
Relevant Roles
Chief Executive Officer
Managing Director
Chief Financial Officer
Company Secretary
General Manager
Branch Manager
Regional Director
Department Head
Finance Manager
Operations Manager
Project Manager
Legal Counsel
Treasury Manager
Accounts Manager
Human Resources Director
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