Board Resolution Authorized Signatory for Hong Kong

Board Resolution Authorized Signatory Template for Hong Kong

A formal board resolution document governed by Hong Kong law that officially designates specific individuals as authorized signatories for the company. This document outlines the scope of signing authority, any limitations or conditions on such authority, and typically includes specimen signatures. It complies with the Hong Kong Companies Ordinance requirements and serves as official evidence of signing authority for banks, government bodies, and other third parties. The resolution includes details of the board meeting where the authority was granted, specific powers conferred, and any special conditions or limitations on signing authority.

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What is a Board Resolution Authorized Signatory?

The Board Resolution Authorized Signatory is a crucial corporate governance document required whenever a company needs to formally delegate signing authority to specific individuals. Under Hong Kong law, this resolution serves as evidence of the board's decision to authorize certain individuals to sign documents, enter into contracts, or conduct banking transactions on behalf of the company. It's typically required when setting up bank accounts, entering into significant contracts, or when there are changes in the company's authorized signatories. The resolution must comply with the Hong Kong Companies Ordinance and the company's articles of association, and it's commonly requested by banks, government departments, and other institutions as proof of authority. The document should clearly specify the scope of authority, any limitations, and include necessary details such as specimen signatures and identification information of the authorized persons.

What sections should be included in a Board Resolution Authorized Signatory?

1. Company Identification: Full legal name of the company, company number, and registered office address

2. Meeting Details: Date, time, location of the board meeting, and confirmation of quorum

3. Present Directors: List of directors present at the meeting and those absent

4. Chairperson: Identification of the meeting's chairperson

5. Previous Authority Revocation: Revocation of any previous signing authorities if applicable

6. Resolution Statement: The formal resolution statement appointing authorized signatories

7. Scope of Authority: Clear definition of the scope of signing authority being granted

8. Certification: Certification by the company secretary or director that the resolution was duly passed

What sections are optional to include in a Board Resolution Authorized Signatory?

1. Banking Matters: Specific provisions related to bank account operations and banking relationships - include when resolution is specifically for bank purposes

2. Signing Limitations: Monetary or transaction-type limitations on signing authority - include when specific limits are needed

3. Electronic Signatures: Authorization for use of electronic signatures - include when electronic signing will be permitted

4. Group Signing Requirements: Requirements for joint signatures - include when multiple signatures are required for certain transactions

5. Territorial Limitations: Geographical limitations on signing authority - include when authority is limited to specific jurisdictions

What schedules should be included in a Board Resolution Authorized Signatory?

1. Schedule 1 - Authorized Signatories: List of authorized signatories with their full names, positions, and specimen signatures

2. Schedule 2 - Signing Powers Matrix: Matrix showing different transaction types/values and required signature combinations

3. Schedule 3 - Specific Powers: Detailed list of specific documents/transactions each signatory is authorized to sign

4. Appendix A - Identification Documents: Copies of identification documents of authorized signatories for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Board Resolution

Cost

Free to use
Relevant Industries

Banking & Financial Services

Professional Services

Manufacturing

Retail

Technology

Healthcare

Real Estate

Construction

Energy

Transportation & Logistics

Education

Non-Profit Organizations

Insurance

Telecommunications

Mining & Resources

Entertainment & Media

Relevant Teams

Legal

Finance

Corporate Secretarial

Compliance

Treasury

Executive Office

Board of Directors

Corporate Governance

Risk Management

Operations

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Executive Director

Company Secretary

Finance Director

General Counsel

Legal Director

Treasury Manager

Financial Controller

Board Chairman

Corporate Secretary

Compliance Officer

Operations Director

Regional Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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