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1. Letter Header: Include company letterhead, date, reference number, and mode of delivery (e.g., hand delivery, registered post, email)
2. Recipient Details: Employee's full name, designation, employee ID, and department
3. Subject Line: Clear indication that this is a notice of termination
4. Notice Declaration: Formal statement declaring the termination and citing the relevant clause from the employment agreement
5. Last Working Day: Clear specification of the last working day, calculated as 30 days from the notice date
6. Handover Requirements: Details of work handover process and company property to be returned
7. Final Settlement: Information about final settlement of dues and process
8. Professional Reference: Statement about providing professional references if applicable
9. Closing: Professional closing with signature block including authorized signatory details
1. Reason for Termination: Include only if it's a termination for cause or if specifically required by company policy
2. Garden Leave: Include if the employee is being placed on garden leave during the notice period
3. Non-Compete Reminder: Include if the employment contract contains non-compete or non-solicitation clauses
4. Severance Package: Include if offering additional severance beyond standard final settlement
5. Benefits Continuation: Include if there are specific arrangements for continuation or termination of benefits
6. Exit Interview: Include if company policy requires an exit interview process
7. Legal Compliance Statement: Include specific references to labor law compliance for sensitive terminations
1. Handover Checklist: Detailed list of company assets to be returned and pending work to be handed over
2. Final Settlement Calculation: Breakdown of final payment including salary, leave encashment, and other dues
3. Exit Formalities Checklist: List of administrative and HR procedures to be completed before last working day
4. Confidentiality Undertaking: Reminder of confidentiality obligations post-employment, if applicable
Employee
Notice Period
Last Working Day
Final Settlement
Employment Agreement
Company Property
Confidential Information
Intellectual Property
Full and Final Settlement
Garden Leave
Handover Process
Exit Formalities
Notice Date
Termination Date
Severance Payment
Professional Reference
Non-Compete Obligations
Non-Solicitation Obligations
Accrued Benefits
Effective Date
Final Settlement
Handover Requirements
Confidentiality
Company Property Return
Non-Compete
Non-Solicitation
Intellectual Property Rights
References
Full and Final Release
Benefits Termination
Exit Procedures
Post-Employment Obligations
Governing Law
Legal Compliance
Garden Leave
Severance Terms
Outstanding Obligations
Dispute Resolution
Information Technology
Banking and Financial Services
Manufacturing
Retail
Healthcare
Professional Services
Telecommunications
Education
E-commerce
Real Estate
Construction
Hospitality
Media and Entertainment
Consulting
Human Resources
Legal
Compliance
People Operations
Employee Relations
Administration
Corporate Services
HR Manager
Legal Counsel
Department Head
Line Manager
HR Director
Chief Human Resources Officer
HR Business Partner
Employee Relations Manager
HR Operations Manager
Legal Manager
Compliance Officer
HR Administrator
HR Executive
HR Specialist
People Operations Manager
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