The End Of Fixed Term Contract Letter is a crucial document used in Irish employment contexts when a fixed-term employment contract is approaching its predetermined end date. This document is essential for ensuring compliance with Irish employment law, particularly the Protection of Employees (Fixed-Term Work) Act 2003, and maintaining clear communication between employer and employee. It should be issued with appropriate notice before the contract's end date and include specific details about the termination date, final payments, outstanding entitlements, and return of company property. The letter serves multiple purposes: it provides formal written notice of the contract's conclusion, outlines any final obligations or entitlements, and helps protect the organization against potential claims by documenting the natural expiration of the fixed-term contract.
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1. Letter Header: Company letterhead, date, employee's name and address
2. Contract End Confirmation: Clear statement confirming the fixed-term contract end date and reference to the original contract
3. Notice Period: Confirmation of the notice period being given, in line with the contract and Minimum Notice and Terms of Employment Act
4. Final Working Day: Explicit statement of the employee's last working day
5. Outstanding Entitlements: Details of final salary, unused annual leave, and any other payments due
6. Company Property: Instructions regarding the return of company property (equipment, keys, documents, etc.)
7. Acknowledgment: Space for both employer and employee signatures to acknowledge the letter's contents
8. Contact Information: Details of who to contact for any queries regarding final payments or administrative matters
1. Reason for Non-Renewal: Include when there's a specific business reason for not extending the contract, particularly if it's due to redundancy
2. Alternative Employment: Include when there are potential opportunities for redeployment within the organization
3. Reference Offer: Include when the company is willing to provide a reference for future employment
4. Confidentiality Reminder: Include when the employee had access to sensitive information or when required by the original contract
5. Benefits Continuation: Include when there are specific benefits that extend beyond the termination date or require action from the employee
6. Exit Interview: Include when the company wishes to conduct an exit interview
7. Post-termination Restrictions: Include when reminding the employee of any post-termination restrictions from their original contract
1. P45 Form: Tax document to be provided on final day of employment
2. Final Payment Calculation: Detailed breakdown of final salary and any other payments
3. Company Property Checklist: List of items to be returned before the last day
4. Employee Benefits Summary: Summary of any benefits and their termination dates
Relevant legal definitions
Clauses
Contract Termination
Notice Period
Final Payment
Outstanding Entitlements
Company Property Return
Confidentiality
Data Protection
Post-Employment Restrictions
Reference Provision
Final Settlement
Acknowledgment
Company Benefits
Exit Procedures
Continuing Obligations
Holiday Pay
Grievance Procedures
Contact Details
Notice Period
Final Payment
Outstanding Entitlements
Company Property Return
Confidentiality
Data Protection
Post-Employment Restrictions
Reference Provision
Final Settlement
Acknowledgment
Company Benefits
Exit Procedures
Continuing Obligations
Holiday Pay
Grievance Procedures
Contact Details
Relevant Industries
Technology
Healthcare
Education
Financial Services
Manufacturing
Retail
Construction
Professional Services
Public Sector
Hospitality
Transportation
Media and Entertainment
Non-profit
Telecommunications
Energy
Relevant Teams
Human Resources
Legal
Compliance
Operations
Personnel Administration
Employee Relations
Corporate Governance
Management
Relevant Roles
HR Manager
HR Director
HR Business Partner
Employment Law Specialist
Legal Counsel
Company Secretary
Operations Manager
Department Head
Line Manager
Personnel Administrator
HR Administrator
Recruitment Manager
Employee Relations Manager
HR Operations Manager
Compliance Officer
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