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1. Introduction: Identifies the employer (data controller) and the purpose of the document
2. Types of Personal Data Collected: Detailed list of personal information categories that will be processed
3. Purposes of Processing: Clear explanation of how and why the personal data will be used
4. Legal Basis for Processing: Explanation that consent is one of several legal bases for processing, and identification of other applicable bases
5. Data Sharing and Recipients: Information about third parties who may receive the personal data
6. Data Retention: How long different types of personal data will be kept
7. Employee Rights: Explanation of GDPR rights including access, rectification, erasure, and data portability
8. Consent Declaration: Clear statement of consent with separate tick boxes for different processing activities
9. Withdrawal of Consent: Explanation of right to withdraw consent and process for doing so
10. Signature Section: Space for employee signature, name, date, and witness if required
1. International Data Transfers: Required if personal data will be transferred outside the EEA
2. Special Category Data Processing: Required if processing sensitive data like health information or biometric data
3. Automated Decision Making: Required if any automated processing or profiling will be performed
4. Photography and Video Consent: Required if the employer wishes to use employee images or videos
5. Marketing Communications: Required if employee data will be used for any marketing purposes
6. Emergency Contact Information: Required if collecting emergency contact details of third parties
1. Schedule 1: Detailed Data Processing Activities: Comprehensive list of all data processing activities and their specific purposes
2. Schedule 2: Third Party Processors: List of all third-party data processors and their roles
3. Schedule 3: Data Retention Schedule: Detailed retention periods for different categories of personal data
4. Appendix A: Employee Privacy Notice: Full privacy notice providing detailed information about data processing activities
5. Appendix B: Data Subject Rights Request Form: Template form for employees to exercise their data protection rights
Processing
Data Subject
Data Controller
Data Processor
Consent
Special Categories of Personal Data
Third Party
Data Protection Legislation
GDPR
Data Protection Act 2018
Data Protection Officer
Employee
Employer
Data Recipient
International Transfer
Personal Data Breach
Automated Decision-Making
Profiling
Data Minimisation
Storage Limitation
Data Protection Impact Assessment
Record of Processing Activities
Supervisory Authority
Data Protection Commission
Withdrawal of Consent
Privacy Notice
Data Subject Rights
Data Retention Period
Legitimate Interest
Purpose Limitation
Data Processing Activities
Special Categories Processing
International Transfers
Data Sharing
Data Storage
Data Security
Retention Period
Data Subject Rights
Consent Management
Withdrawal Rights
Third Party Processing
Automated Decision Making
Employee Rights
Confidentiality
Data Protection
Information Security
Marketing Communications
Emergency Contact Processing
Photography and Media Usage
Monitoring and Surveillance
Record Keeping
Breach Notification
Complaints Procedure
Regulatory Compliance
Amendment Procedure
Severability
Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Hospitality
Transportation
Energy
Telecommunications
Media
Non-Profit
Government
Insurance
Real Estate
Agriculture
Pharmaceutical
Entertainment
Human Resources
Legal
Compliance
Data Protection
Information Security
Privacy
Risk Management
Employee Relations
Talent Management
HR Operations
Human Resources Manager
Data Protection Officer
Privacy Manager
Compliance Officer
HR Director
Legal Counsel
HR Administrator
Recruitment Manager
Employee Relations Manager
HR Business Partner
Chief Privacy Officer
Information Security Manager
HR Operations Manager
Talent Management Director
Chief Human Resources Officer
Privacy Analyst
Compliance Manager
HR Coordinator
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Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it


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