Vendor Lease Agreement Template for Indonesia

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Key Requirements PROMPT example:

Vendor Lease Agreement

"I need a Vendor Lease Agreement for a food court stall in a Jakarta shopping mall, with a 3-year term starting March 1, 2025, including specific provisions for food preparation safety standards and shared seating area maintenance."

Document background
The Vendor Lease Agreement serves as a crucial legal instrument in Indonesian commercial property operations, designed to formalize the relationship between property owners and vendors operating within their premises. This document is essential when establishing vendor operations in shopping centers, markets, commercial buildings, or other retail spaces in Indonesia. It encompasses critical elements required under Indonesian law, including lease terms, operational guidelines, and compliance requirements with local regulations. The agreement needs to align with the Indonesian Civil Code (KUHPerdata) and relevant local government regulations while addressing specific commercial considerations such as operating hours, maintenance responsibilities, and utility arrangements. This type of agreement is particularly important in Indonesia's growing retail and commercial sector, where clear legal frameworks for vendor operations are essential for both property owners and business operators.
Suggested Sections

1. Parties: Identification of the lessor and vendor-lessee, including registration details and authorized representatives

2. Background: Context of the agreement and brief description of the premises and intended use

3. Definitions: Definitions of key terms used throughout the agreement

4. Lease Grant: Specific details of the leased space and permitted use

5. Term and Renewal: Duration of the lease, commencement date, and renewal options

6. Rent and Payment Terms: Rental amount, payment schedule, security deposit, and late payment provisions

7. Operating Hours and Business Operations: Permitted operating hours and basic operational requirements

8. Maintenance and Repairs: Responsibilities for maintenance, repairs, and upkeep of the leased space

9. Utilities and Services: Provisions for utility services and associated costs

10. Compliance with Laws: Obligations to comply with relevant laws, regulations, and permits

11. Insurance and Liability: Required insurance coverage and liability provisions

12. Default and Termination: Events of default, remedies, and termination procedures

13. Assignment and Subletting: Restrictions on transfer of lease rights

14. Notices: Communication procedures between parties

15. Governing Law and Dispute Resolution: Applicable law and methods for resolving disputes

Optional Sections

1. Common Areas: Rules and charges for shared facilities, applicable when the vendor space is part of a larger complex

2. Fit-out Works: Provisions for initial tenant improvements, needed when significant modifications are required

3. Environmental Compliance: Special environmental obligations, particularly relevant for food vendors or those handling specific materials

4. Marketing and Signage: Rules for advertising and signage, important in retail locations

5. Security Arrangements: Special security requirements, relevant for high-value goods or specific locations

6. Force Majeure: Provisions for unforeseen circumstances, particularly relevant in uncertain market conditions

7. Competition Restrictions: Non-compete clauses and exclusivity rights, if applicable to the business type

Suggested Schedules

1. Schedule 1: Premises Plan: Detailed plan showing the leased area and measurements

2. Schedule 2: Inventory List: List of any fixtures, fittings, or equipment included in the lease

3. Schedule 3: Operating Rules and Regulations: Detailed operational guidelines and requirements

4. Schedule 4: Rental Payment Schedule: Detailed breakdown of rent, including any escalations

5. Schedule 5: Maintenance Schedule: Specific maintenance obligations and schedules

6. Schedule 6: Required Permits and Licenses: List of necessary permits and licenses for operation

7. Appendix A: Form of Bank Guarantee: Standard format for bank guarantee if required

8. Appendix B: Handover Form: Template for premises handover documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Retail

Food and Beverage

Shopping Centers

Commercial Real Estate

Markets and Bazaars

Entertainment Venues

Transportation Hubs

Tourism and Hospitality

Educational Institutions

Healthcare Facilities

Relevant Teams

Legal

Operations

Facilities Management

Commercial Leasing

Property Management

Finance

Risk and Compliance

Business Development

Vendor Relations

Asset Management

Relevant Roles

Property Manager

Leasing Manager

Commercial Director

Facilities Manager

Legal Counsel

Operations Manager

Business Development Manager

Retail Manager

Asset Manager

Compliance Officer

Finance Manager

Risk Manager

Vendor Relations Manager

Property Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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