Shareholder Minutes are essential corporate documents required for all Indonesian companies under Law No. 40 of 2007 on Limited Liability Companies. These minutes serve as the official record of shareholders' meetings, whether annual general meetings (RUPS Tahunan) or extraordinary general meetings (RUPS Luar Biasa). The document must capture all key aspects of the meeting, including attendance, discussions, voting results, and resolutions passed. For public companies, additional requirements apply under OJK regulations. The minutes must be prepared in Bahasa Indonesia, though bilingual versions are common for companies with foreign shareholders. Proper maintenance of Shareholder Minutes is crucial for corporate governance, legal compliance, and providing evidence of properly authorized corporate actions.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Header Information: Company name, registration number, and address as registered with the Ministry of Law and Human Rights
2. Meeting Details: Date, time, venue, and type of meeting (Annual General Meeting or Extraordinary General Meeting)
3. Attendance Record: List of shareholders present (in person or by proxy), including number of shares and percentage of total shareholding represented
4. Meeting Chairman and Secretary: Names and roles of the meeting chairman and appointed secretary
5. Quorum Confirmation: Statement confirming that quorum requirements were met as per Articles of Association and applicable laws
6. Agenda Items: Detailed list of all agenda items to be discussed and decided upon
7. Discussion and Deliberation: Summary of key discussions and deliberations for each agenda item
8. Voting Results: Results of any voting conducted, including numbers of votes for, against, and abstaining
9. Resolutions: Clear statement of all resolutions passed during the meeting
10. Closing: Time of meeting conclusion and signature block for Chairman and Secretary
1. Questions and Answers: Record of any Q&A session held during the meeting, used when significant questions were raised and addressed
2. Dissenting Opinions: Record of any formal dissenting opinions expressed by shareholders, included when there are significant disagreements
3. Power of Attorney Verification: Details of proxy verification process, required when shareholders are represented by proxies
4. Electronic Meeting Details: Technical details of electronic meeting platform and verification procedures, required for virtual or hybrid meetings
5. Language Statement: Statement about translation if the minutes are bilingual, needed when foreign shareholders are involved
1. Attendance List: Detailed list of all attendees including shareholders, proxies, directors, commissioners, and invited guests
2. Voting Tally Sheets: Detailed breakdown of voting results for each resolution
3. Supporting Documents: Any relevant documents presented or referenced during the meeting
4. Proxy Forms: Copies of valid proxy forms submitted for the meeting
5. Meeting Notices: Copies of meeting notices and publications as required by law
Find the exact document you need
Shareholder Minutes
An official record of shareholders' meeting proceedings and resolutions for Indonesian companies, compliant with Law No. 40 of 2007 and related regulations.
Download
Minutes Of Annual Meeting Of Shareholders
Official record of an Indonesian company's Annual General Meeting of Shareholders, documenting key corporate decisions and resolutions in compliance with Indonesian Company Law.
Download
Minutes Of Extraordinary General Meeting
An official record of an Extraordinary General Meeting of Shareholders proceedings and resolutions under Indonesian corporate law.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)