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Renew Lease Letter To Landlord

Renew Lease Letter To Landlord Template for Indonesia

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Key Requirements PROMPT example:

Renew Lease Letter To Landlord

"I need to draft a Renew Lease Letter To Landlord for my Jakarta office space, with the current lease expiring on March 15, 2025, accepting the proposed 5% rent increase and requesting a standard one-year renewal term."

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Document background
The Renew Lease Letter To Landlord is a crucial document used in Indonesian property rental contexts when a tenant wishes to extend their current lease term. This formal communication tool is designed to comply with Indonesian Civil Code (KUHPerdata) requirements and local property regulations. It is typically prepared and sent 1-3 months before the current lease expires, depending on the terms of the existing agreement. The letter serves multiple purposes: it formally documents the tenant's intention to renew, proposes or confirms renewal terms, and maintains a professional paper trail of the renewal request. The document can be used for both residential and commercial properties, and its content should reflect the specific requirements of Indonesian property law while addressing any particular terms or conditions from the original lease agreement.
Suggested Sections

1. Sender's Details: Full name, current rental address, and contact information of the tenant

2. Date: Current date of writing the letter

3. Recipient's Details: Landlord's name and address

4. Subject Line: Clear indication that this is a lease renewal request

5. Current Lease Reference: Details of the existing lease including property address and current lease expiration date

6. Renewal Request: Specific request for lease renewal including desired duration

7. Current Tenant Status: Statement confirming good payment history and compliance with lease terms

8. Proposed Terms: Any specific terms or modifications being requested for the renewal period

9. Closing: Professional closing with expression of appreciation and hope for positive response

10. Signature Block: Formal signature section with tenant's full name

Optional Sections

1. Property Maintenance Record: Optional section highlighting any improvements or maintenance the tenant has undertaken, used when wanting to demonstrate responsible tenancy

2. Market Analysis: Optional section discussing current market rates, used when negotiating rent terms

3. Future Plans: Optional section outlining tenant's long-term rental intentions, used when seeking a longer renewal period

4. Special Circumstances: Optional section explaining any unique situations or requirements, used when specific accommodations are needed

Suggested Schedules

1. Payment History Document: Proof of consistent rent payments throughout the current lease term

2. Current Lease Agreement: Copy of the existing lease agreement for reference

3. Property Inspection Report: Recent property condition report if available

4. Supporting Documents: Any relevant certificates, references, or other documents supporting the renewal request

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Residential Property

Commercial Property

Retail

Hospitality

Office Space

Industrial

Agriculture

Education

Healthcare

Relevant Teams

Legal

Operations

Facilities

Administration

Real Estate

Property Management

Finance

Procurement

Corporate Services

Relevant Roles

Property Manager

Facilities Manager

Real Estate Manager

Office Manager

Administrative Manager

Legal Counsel

Tenant Relations Manager

Operations Manager

Business Owner

Store Manager

Regional Manager

Chief Financial Officer

Procurement Manager

Corporate Services Manager

Industries
Indonesian Civil Code (KUHPerdata) Articles 1548-1600: Basic provisions governing lease agreements (sewa-menyewa), including rights and obligations of both parties, contract formation, and general rental terms
Government Regulation No. 44 of 1994: Regulations concerning residential houses and rental arrangements, including provisions for lease renewal and termination
Law No. 1 of 2011 on Housing and Settlement Areas: Framework law governing residential properties and settlements, including provisions affecting rental properties and documentation requirements
Regional Building Regulations (Peraturan Daerah): Local government regulations that may affect property rental and documentation requirements, varying by city/region
Law No. 28 of 2002 on Buildings: Regulations regarding building standards and requirements that may affect rental property compliance
Law No. 8 of 1999 on Consumer Protection: Provisions protecting tenant rights as consumers, including fair treatment and clear information requirements in rental agreements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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