The Intent to Quit Letter is a crucial employment document required under Indonesian labor law when an employee wishes to voluntarily terminate their employment. This document serves as formal notice under the Manpower Law (Law No. 13 of 2003) and must be submitted according to the notice period specified in the employment contract or company regulations, typically 30 days in advance. The letter should be professionally crafted to maintain good relationships and ensure legal compliance. It should contain clear information about the resignation timeline, basic handover commitments, and maintain a respectful tone. This document becomes part of the employee's permanent employment record and may be necessary for future reference checks or legal documentation.
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1. Header Information: Current date, company address, recipient's name and title
2. Personal Information: Employee's name, position, and employee ID number if applicable
3. Formal Resignation Statement: Clear statement of intention to resign from the position
4. Last Working Day: Specific mention of intended last day of work, ensuring compliance with notice period requirements under Indonesian law
5. Basic Handover Statement: Brief mention of willingness to ensure smooth transition of duties
6. Professional Closing: Thank you note and formal closing with signature
1. Reason for Resignation: Brief explanation of resignation reason - optional unless required by company policy
2. Detailed Transition Plan: For management or critical roles where detailed handover planning is necessary
3. Outstanding Projects Status: List of ongoing projects and their current status - relevant for project-based roles
4. Contact Information: Future contact details if willing to be reached for transition queries
5. Benefits and Entitlements Request: Request for processing of final payments, benefits, or certificates - if not handled through separate HR process
1. Project Status Report: Optional attachment for roles involving multiple projects or responsibilities
2. Handover Document List: Optional checklist of documents and materials to be handed over
3. Exit Checklist: Company-specific list of items to be completed before last working day, if required by employer
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