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HR Service Level Agreement
"I need an HR Service Level Agreement for my technology company based in Jakarta, which is outsourcing its entire HR function to a third-party provider starting March 2025, with particular emphasis on data protection and BPJS compliance."
1. Parties: Identification of the service provider and the client company, including their legal registration details and addresses
2. Background: Context of the agreement and brief description of the parties' business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of HR services to be provided, including core responsibilities and deliverables
5. Service Levels: Specific performance metrics, response times, and quality standards for each service
6. Provider's Obligations: Detailed responsibilities of the HR service provider, including compliance with Indonesian labor laws
7. Client's Obligations: Responsibilities and commitments of the client company, including provision of necessary information and access
8. Data Protection and Confidentiality: Obligations regarding personal data handling in compliance with Indonesian Data Protection Law
9. Fees and Payment Terms: Service fees, payment schedule, and related financial terms
10. Term and Termination: Duration of the agreement, renewal terms, and termination conditions
11. Compliance with Laws: Commitment to comply with relevant Indonesian laws and regulations
12. Dispute Resolution: Process for resolving disputes under Indonesian law
13. General Provisions: Standard legal provisions including notices, amendments, and governing law
1. Business Continuity: Procedures for ensuring service continuity during disruptions, recommended for critical HR services
2. Technology and Systems: Details of HR software and systems to be used, needed if technology services are part of the agreement
3. Transition Services: Procedures for transitioning services at the start and end of the agreement, important for complex service arrangements
4. Intellectual Property Rights: Protection of IP rights if proprietary HR systems or materials are involved
5. Insurance Requirements: Specific insurance coverage requirements, recommended for high-value or high-risk services
6. Staff Training and Development: Requirements for training client staff, if included in service scope
7. Compliance Reporting: Specific reporting requirements for regulatory compliance, recommended for regulated industries
1. Schedule 1 - Service Specifications: Detailed breakdown of each HR service and its delivery specifications
2. Schedule 2 - Service Level Metrics: Specific KPIs, performance targets, and measurement methods
3. Schedule 3 - Fee Schedule: Detailed pricing structure, including base fees and additional service charges
4. Schedule 4 - Data Processing Requirements: Specific procedures for handling personal data in compliance with Indonesian regulations
5. Schedule 5 - Escalation Matrix: Contact details and procedures for issue escalation
6. Appendix A - Required Reports: Templates and specifications for regular service reports
7. Appendix B - Standard Operating Procedures: Detailed procedures for key service activities
8. Appendix C - Compliance Checklist: Checklist of regulatory requirements and compliance measures
Authors
Applicable Laws
BPJS
Business Day
Commencement Date
Confidential Information
Data Protection Laws
Deliverables
Force Majeure
HR Services
Initial Term
Intellectual Property Rights
Key Performance Indicators
Manpower Law
Personal Data
Service Credits
Service Hours
Service Levels
Service Provider
Client
Service Provider Personnel
Service Reports
Response Time
Resolution Time
Service Specifications
Term
Termination Date
Working Hours
Critical Service Failure
Escalation Process
Performance Metrics
Quality Standards
Regular Reports
Service Fees
Service Location
Standard Operating Procedures
Support Services
System
Transition Period
Compliance Requirements
Emergency Support
Implementation Plan
Material Breach
Notice Period
Renewal Term
Service Improvement Plan
User
Authorized Representative
Service Levels
Performance Standards
Fees and Payments
Data Protection
Confidentiality
Compliance
Personnel
Term and Termination
Force Majeure
Liability
Insurance
Intellectual Property
Non-Competition
Non-Solicitation
Dispute Resolution
Governing Law
Assignment
Notices
Entire Agreement
Severability
Amendment
Waiver
Representation and Warranties
Indemnification
Service Reports
Quality Assurance
Business Continuity
Transition Services
Audit Rights
Subcontracting
Security Requirements
Record Keeping
Training
Service Credits
Escalation Procedures
Change Management
Review and Governance
Technology
Manufacturing
Financial Services
Healthcare
Retail
Education
Professional Services
Logistics
Hospitality
Construction
Mining
Telecommunications
Energy
Human Resources
Legal
Compliance
Operations
Finance
Procurement
Risk Management
Internal Audit
Information Technology
Senior Management
HR Director
HR Manager
Chief Human Resources Officer
HR Business Partner
Compliance Officer
Legal Counsel
Operations Director
Chief Operating Officer
Procurement Manager
Contract Manager
HR Operations Manager
Talent Acquisition Manager
Compensation and Benefits Manager
Chief Financial Officer
Risk Manager
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