The Quitting Letter, also known as a resignation letter, is a formal document used in Hong Kong to initiate the voluntary termination of employment by an employee. It serves as an official record and must comply with the Hong Kong Employment Ordinance (Cap. 57) regarding notice periods and termination procedures. The document is essential for proper employment termination documentation and should be submitted to both the immediate supervisor and HR department. It typically includes the employee's details, position, intended last working day, notice period calculation, and may also address handover arrangements, company property return, and final settlement of employment benefits. The letter should maintain professionalism while ensuring all legal requirements under Hong Kong employment law are met.
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1. Personal Information and Date: Employee's name, position, employee ID (if applicable), department, and current date
2. Addressee Details: Immediate supervisor or HR manager's name and title
3. Clear Statement of Resignation: Explicit statement declaring the intention to resign from the position
4. Last Working Day: Specific mention of the intended last day of work, calculating the notice period as per employment contract or Employment Ordinance requirements
5. Handover Information: Brief mention of willingness to ensure smooth transition of duties and responsibilities
6. Gratitude Statement: Professional acknowledgment of opportunities and experiences gained during employment
1. Reason for Resignation: Optional brief explanation of resignation reason - recommended only if maintaining positive relationship and reason is non-controversial
2. Specific Handover Plans: Detailed transition plan - include if managing critical projects or responsibilities
3. Outstanding Entitlements: Reference to pending payments, MPF arrangements, or benefits - include if there are specific items to address
4. Future Contact Information: New contact details - include if necessary for final payment or documentation purposes
5. Non-Compete Acknowledgment: Reference to existing non-compete obligations - include if such provisions exist in employment contract
1. Handover Checklist: Optional attachment listing key projects, contacts, and responsibilities to be transferred
2. Company Property List: List of company assets to be returned (if applicable)
3. Exit Clearance Form: Standard company exit clearance form (if required by company policy)
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