Contract For Property Management Services for Hong Kong

Contract For Property Management Services Template for Hong Kong

A comprehensive legal agreement governed by Hong Kong law that establishes the terms and conditions under which a licensed property management company provides professional management services for real estate properties. The document complies with the Property Management Services Ordinance (PMSO) and related Hong Kong regulations, outlining the scope of services, responsibilities, performance standards, fee structures, and operational requirements. It includes detailed provisions for daily operations, maintenance, financial management, and emergency procedures, while ensuring compliance with local building management and safety regulations.

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What is a Contract For Property Management Services?

The Contract For Property Management Services is a crucial document used when engaging professional property management services in Hong Kong. It is essential for property owners, developers, and owners' corporations seeking to establish a formal relationship with licensed property management companies under Hong Kong's regulatory framework, particularly the Property Management Services Ordinance. The agreement typically becomes necessary when a property requires professional management services, whether it's a new development being handed over from a developer or an existing property changing management companies. The document comprehensively covers all aspects of property management, including maintenance, security, financial management, and compliance with local regulations. It's specifically designed to meet Hong Kong's legal requirements and includes provisions for licensing, staff qualifications, and performance standards as mandated by local authorities.

What sections should be included in a Contract For Property Management Services?

1. Parties: Identification of the property owner/owners' corporation and the property management company, including licensing details as required by PMSO

2. Background: Context of the agreement, property details, and purpose of engaging the management services

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the manager, duration of the agreement, and renewal terms

5. Scope of Services: Comprehensive outline of all property management services to be provided

6. Manager's Duties and Responsibilities: Detailed obligations of the property manager including compliance with PMSO requirements

7. Owner's Obligations: Responsibilities and obligations of the property owner/owners' corporation

8. Fees and Payment Terms: Management fees, payment schedule, and fee adjustment mechanisms

9. Insurance and Indemnity: Insurance requirements and indemnification provisions

10. Compliance and Reporting: Regulatory compliance requirements and reporting obligations

11. Termination: Grounds for termination, notice requirements, and consequences of termination

12. Handover Arrangements: Procedures for the handover of management upon termination

13. Governing Law and Jurisdiction: Specification of Hong Kong law as governing law and jurisdiction

14. Notices: Communication protocols and notice requirements

15. General Provisions: Standard boilerplate clauses including force majeure, entire agreement, and amendments

What sections are optional to include in a Contract For Property Management Services?

1. Special Facilities Management: Additional provisions for properties with special facilities like clubhouses or swimming pools

2. Disaster Recovery Plan: Specific procedures for handling natural disasters or emergencies, recommended for high-risk areas

3. Environmental Management: Green building management provisions for environmentally certified buildings

4. Subsidiary Management Companies: Required when involving sub-contractors or subsidiary companies in management

5. Smart Building Systems: Provisions for managing smart building technology and IoT systems

6. Car Park Management: Specific provisions for properties with parking facilities

7. Renovation Management: Procedures for handling renovation works, particularly relevant for luxury properties

8. Property Enhancement Services: Optional services for property value enhancement and improvement projects

What schedules should be included in a Contract For Property Management Services?

1. Schedule 1 - Property Details: Detailed description of the managed property including floor plans and facilities

2. Schedule 2 - Scope of Services: Detailed breakdown of all management services with specific performance standards

3. Schedule 3 - Fee Schedule: Comprehensive breakdown of all fees, charges, and payment terms

4. Schedule 4 - Staff Requirements: Staffing requirements including qualifications and minimum headcount

5. Schedule 5 - Insurance Requirements: Detailed insurance requirements and coverage limits

6. Schedule 6 - Performance Standards: Key performance indicators and service level agreements

7. Schedule 7 - Operating Procedures: Standard operating procedures for routine management tasks

8. Schedule 8 - Emergency Procedures: Emergency response procedures and contact information

9. Appendix A - Licenses and Certificates: Copies of required licenses under PMSO and other relevant certifications

10. Appendix B - Property Management Plan: Detailed annual management plan including budget and maintenance schedule

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Purchase Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Property Management

Facilities Management

Building Maintenance

Security Services

Residential Property

Commercial Property

Mixed-use Development

Retail Property

Industrial Property

Hospitality

Healthcare Facilities

Relevant Teams

Legal

Operations

Property Management

Facilities Management

Compliance

Real Estate

Asset Management

Contract Administration

Building Services

Security

Maintenance

Finance

Project Management

Risk Management

Relevant Roles

Property Manager

Facility Manager

Building Manager

Operations Director

Legal Counsel

Compliance Officer

Property Management Director

Asset Manager

Real Estate Manager

Maintenance Manager

Security Manager

Property Owner

Building Services Engineer

Contract Manager

Project Manager

Financial Controller

Property Management Executive

Facilities Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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