The Maternity Leave Confirmation Letter From Employer is a crucial document in Hong Kong's employment landscape, required to formalize maternity leave arrangements between employers and employees. It is typically issued after an employee has notified their employer of pregnancy and requested maternity leave, serving as official confirmation of the agreed arrangements. The document must comply with Hong Kong's Employment Ordinance (Cap. 57), which mandates specific maternity leave entitlements and protections. This letter not only confirms the leave period and pay calculations but also helps organizations maintain proper documentation for compliance and payroll purposes. It's particularly important given Hong Kong's statutory requirement of 14 weeks paid maternity leave and specific rules around payment calculations and employment protection during pregnancy and maternity leave.
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1. Letter Header: Company letterhead, date, and employee's details including name and position
2. Subject Line: Clear indication that this is a Maternity Leave Confirmation
3. Confirmation of Receipt: Acknowledgment of the employee's maternity leave notification/application
4. Leave Period: Confirmed start and end dates of the maternity leave period
5. Payment Details: Confirmation of maternity leave pay calculation and payment arrangements
6. Return to Work: Expected return to work date and any return-to-work procedures
7. Contact Information: Details for maintaining communication during leave period
8. Closing: Signature block with name and position of authorized company representative
1. Additional Benefits: Any company-specific additional benefits beyond statutory requirements
2. Handover Arrangements: Required when there are specific job duties that need to be transferred
3. Flexible Working Arrangements: If the company offers post-return flexible working options
4. Medical Certificate Requirements: When there are specific company requirements for medical documentation
5. Vacation Leave Integration: If annual leave or other leave types are being combined with maternity leave
1. Schedule A - Pay Calculation: Detailed breakdown of maternity leave pay calculation
2. Schedule B - Relevant Company Policies: References to applicable company policies regarding maternity leave
3. Schedule C - Handover Checklist: Checklist for work handover if applicable
Relevant legal definitions
Maternity Leave Period
Expected Due Date
Confinement Date
Maternity Leave Pay
Daily Rate of Pay
Return to Work Date
Continuous Contract of Employment
Medical Certificate
Pregnancy Notice
Company Policies
Employment Ordinance
Statutory Entitlements
Additional Benefits
Leave Commencement Date
Handover Period
Sickness Allowance
Average Daily Wages
Working Day
Rest Day
Public Holiday
Expected Due Date
Confinement Date
Maternity Leave Pay
Daily Rate of Pay
Return to Work Date
Continuous Contract of Employment
Medical Certificate
Pregnancy Notice
Company Policies
Employment Ordinance
Statutory Entitlements
Additional Benefits
Leave Commencement Date
Handover Period
Sickness Allowance
Average Daily Wages
Working Day
Rest Day
Public Holiday
Clauses
Relevant Industries
Financial Services
Technology
Healthcare
Retail
Manufacturing
Professional Services
Education
Public Sector
Hospitality
Construction
Media and Entertainment
Telecommunications
Non-Profit
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Finance
Payroll
Employee Relations
Administration
Relevant Roles
HR Director
HR Manager
HR Business Partner
HR Officer
HR Administrator
Personnel Manager
Compliance Officer
Legal Counsel
Office Manager
Department Head
Line Manager
Senior Manager
Managing Director
Chief Human Resources Officer
Employee Relations Manager
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