The Leave Approval Letter From Employer is a standard business document used in Hong Kong's employment context to formally document and communicate the approval of employee leave requests. This document is essential for compliance with Hong Kong's Employment Ordinance (Cap. 57) and related employment regulations, which set out specific requirements for various types of leave entitlements and their documentation. The letter serves multiple purposes: it provides written confirmation of leave approval, specifies the approved dates and type of leave, documents leave balances, and can include any specific conditions or arrangements related to the leave period. It's particularly important in Hong Kong's business environment, where proper documentation of employment matters is crucial for both legal compliance and good HR practices. The letter should be issued before the commencement of the approved leave period and kept on record for future reference.
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1. Letter Header: Company letterhead, date, reference number if applicable
2. Addressee Details: Employee's name, position, department, and internal reference details
3. Subject Line: Clear indication that this is a leave approval letter
4. Leave Details: Specific dates of approved leave, type of leave (annual, sick, maternity, etc.), and total number of days
5. Leave Balance Information: Current leave balance and remaining days after this leave is taken
6. Return to Work Date: Clear statement of when the employee is expected to return to work
7. Signatory Block: Name, position, and signature of the approving authority
1. Handover Arrangements: Required when the employee needs to hand over duties to colleagues during their absence
2. Special Conditions: Any specific conditions attached to the leave approval (e.g., being available for emergency contact)
3. Travel Details: Required for overseas leave where company policy requires this information
4. Contact Information: Employee's contact details during leave, if required by company policy
5. Pay Arrangements: Include when there are special salary payment arrangements during the leave period
6. Medical Certificate Reference: Required for sick leave approvals where medical documentation has been provided
1. Handover Schedule: Detailed schedule of tasks to be handed over and responsible colleagues
2. Leave Calendar: If the leave involves multiple periods or is part of a planned series of leave dates
3. Medical Documentation: For sick leave, copies of relevant medical certificates or documents
4. Contact Protocol: Detailed protocol for emergency contact during leave, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Logistics
Media & Entertainment
Real Estate
Government & Public Sector
Non-Profit Organizations
Telecommunications
Relevant Teams
Human Resources
Administration
Legal & Compliance
Operations
Management
Payroll
Corporate Secretarial
Relevant Roles
HR Director
HR Manager
HR Executive
Department Manager
Line Manager
Team Leader
Supervisor
Department Head
Chief Executive Officer
Managing Director
Operations Manager
Administrative Manager
Company Secretary
Compliance Officer
HR Business Partner
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