The Leave Application Letter For Office is a standard business document used across organizations in Hong Kong to formally request and document employee leave. This document is essential for compliance with Hong Kong's Employment Ordinance (Cap. 57) and related employment regulations, which establish various leave entitlements including annual, sick, maternity, and other types of leave. The letter serves multiple purposes: it creates a formal record of leave requests, helps organizations manage workforce availability, ensures proper approval processes are followed, and maintains clear communication between employees and management regarding time off. The document should be submitted with sufficient notice (except in emergencies) and typically requires approval from immediate supervisors and/or HR department, depending on organizational policies.
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1. Letter Header: Employee's name, position, department, and contact information
2. Date: Current date when submitting the application
3. Recipient Details: Supervisor's/HR manager's name, title, and department
4. Subject Line: Clear indication that this is a leave application
5. Leave Details: Type of leave requested, start and end dates, total number of days
6. Work Coverage Plan: Brief explanation of how your duties will be handled during absence
7. Contact Information: How to reach you during leave if necessary
8. Signature Block: Your signature, printed name, employee ID, and department
1. Reason for Leave: Detailed explanation of leave reason - required for sick leave, compassionate leave, or special circumstances
2. Emergency Contact: Alternative contact details - needed for extended leave or overseas travel
3. Handover Notes Reference: Reference to separate handover document for complex or long-term leaves
4. Prior Leave History: Summary of previous leave taken in current year - useful for annual leave tracking
5. Return to Work Date: Specific mention of return date - important for longer leaves or when return date differs from end of leave
1. Medical Certificate: Required attachment for sick leave exceeding specified days as per company policy
2. Handover Document: Detailed list of ongoing projects and responsibilities
3. Leave Calendar: Team calendar showing other team members' scheduled leaves
4. Supporting Documents: Any relevant documentation supporting the leave request (e.g., wedding invitation for marriage leave, death certificate for compassionate leave)
Relevant legal definitions
Leave Period
Working Days
Annual Leave
Sick Leave
Maternity Leave
Paternity Leave
Compassionate Leave
No-Pay Leave
Study Leave
Emergency Leave
Notice Period
Leave Balance
Statutory Holidays
Compensation Leave
Leave Year
Handover Period
Relief Personnel
Supporting Documentation
Immediate Supervisor
Approving Authority
Working Days
Annual Leave
Sick Leave
Maternity Leave
Paternity Leave
Compassionate Leave
No-Pay Leave
Study Leave
Emergency Leave
Notice Period
Leave Balance
Statutory Holidays
Compensation Leave
Leave Year
Handover Period
Relief Personnel
Supporting Documentation
Immediate Supervisor
Approving Authority
Clauses
Relevant Industries
Banking & Financial Services
Professional Services
Technology
Manufacturing
Retail
Healthcare
Education
Government & Public Sector
Telecommunications
Construction
Hospitality
Media & Entertainment
Non-Profit Organizations
Real Estate
Transportation & Logistics
Relevant Teams
Human Resources
Administration
Finance
Information Technology
Operations
Marketing
Sales
Legal
Research & Development
Customer Service
Corporate Communications
Facilities Management
Project Management Office
Quality Assurance
Business Development
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Administrative Assistant
HR Director
Project Manager
Software Developer
Financial Analyst
Marketing Coordinator
Sales Representative
Operations Manager
Customer Service Representative
Research Analyst
Legal Counsel
Accountant
Business Development Manager
Executive Assistant
IT Support Specialist
Office Manager
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