The Job Separation Letter is a crucial document in Hong Kong's employment landscape, used to formally document the end of an employment relationship, whether through resignation, termination, or mutual agreement. This document must align with Hong Kong's Employment Ordinance and related employment legislation, particularly regarding notice periods, statutory payments, and employee rights. The letter serves multiple purposes: it confirms the termination details in writing, outlines final payments and benefits, addresses the handling of confidential information and company property, and provides clarity on post-employment obligations. It's typically issued following verbal discussions about the separation and may be accompanied by additional documents such as settlement agreements or benefit summaries. The content and tone of the Job Separation Letter should be professional and clear, while ensuring all legal requirements under Hong Kong law are met to protect both employer and employee interests.
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1. Letter Header: Company letterhead, date, and employee's contact information
2. Confirmation of Separation: Clear statement of employment termination or acceptance of resignation, including the effective date
3. Notice Period Details: Specification of notice period, including last working day and any adjustments to the notice period
4. Final Payment Information: Overview of final salary, unused leave payments, and other entitlements
5. Company Property: Instructions regarding return of company property, access cards, and documents
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
7. Reference Policy: Information about the company's policy on providing references
8. Contact Information: Details of who to contact for queries about final payments or administrative matters
1. Garden Leave: Used when the employee is placed on garden leave during the notice period
2. Non-Compete Reminder: Include if the employee's contract contains post-employment restrictions
3. Outplacement Support: When the company offers career transition assistance
4. Release Agreement Reference: When a separate settlement or release agreement is being provided
5. Medical Benefits Extension: If applicable, details about post-employment medical coverage
6. Share Options/Awards: Information about treatment of outstanding share options or awards
7. Handover Requirements: Detailed handover instructions for key positions
1. Final Payment Calculation Sheet: Detailed breakdown of all final payments including salary, leave, bonuses, and statutory payments
2. Company Property Checklist: List of company items to be returned before departure
3. Benefits Summary: Summary of benefit conversions or terminations
4. MPF Information Sheet: Details about MPF account and options post-employment
5. Exit Procedure Checklist: Checklist of all administrative tasks to be completed before last day
Relevant legal definitions
Effective Date
Last Working Day
Notice Period
Garden Leave
Final Payment
Accrued Benefits
Outstanding Entitlements
Company Property
Confidential Information
Intellectual Property
MPF Scheme
Statutory Entitlements
Pro-rata Bonus
Long Service Payment
Severance Payment
Release Agreement
Post-Employment Restrictions
Reference Period
Annual Leave Year
Company Documents
Last Working Day
Notice Period
Garden Leave
Final Payment
Accrued Benefits
Outstanding Entitlements
Company Property
Confidential Information
Intellectual Property
MPF Scheme
Statutory Entitlements
Pro-rata Bonus
Long Service Payment
Severance Payment
Release Agreement
Post-Employment Restrictions
Reference Period
Annual Leave Year
Company Documents
Clauses
Termination Notice
Final Payment
Payment Calculation
Notice Period
Garden Leave
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Reference Provision
Benefits Termination
MPF Arrangements
Tax Matters
Handover Requirements
Outstanding Obligations
Release of Claims
Post-Employment Restrictions
Continuing Obligations
Data Protection
Future Communications
Governing Law
Final Payment
Payment Calculation
Notice Period
Garden Leave
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Reference Provision
Benefits Termination
MPF Arrangements
Tax Matters
Handover Requirements
Outstanding Obligations
Release of Claims
Post-Employment Restrictions
Continuing Obligations
Data Protection
Future Communications
Governing Law
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Telecommunications
Real Estate
Transportation
Media and Entertainment
Energy
Non-Profit
Relevant Teams
Human Resources
Legal
Compliance
Payroll
Employee Relations
Executive Management
Operations
Finance
Administration
Relevant Roles
HR Director
HR Manager
Legal Counsel
Chief Human Resources Officer
Employee Relations Manager
HR Business Partner
Compliance Officer
HR Administrator
Payroll Manager
Benefits Administrator
Department Head
Line Manager
Operations Manager
General Manager
Managing Director
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