The Work Experience Letter with Salary Details is a crucial document in Hong Kong's employment landscape, typically issued upon an employee's request or at the termination of employment. This document serves multiple purposes, including supporting visa applications, providing proof of employment history for new employers, and facilitating banking or financial applications. It must comply with Hong Kong's Employment Ordinance and Personal Data (Privacy) Ordinance, particularly regarding the handling of sensitive salary information. The letter provides verified details of employment tenure, positions held, salary history, and job responsibilities, making it a valuable document for career progression and official purposes. Its format and content are generally standardized to meet local regulatory requirements while providing comprehensive employment verification.
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1. Letter Header: Company letterhead including full registered company name, address, and contact details
2. Date and Reference Number: Current date and any internal reference number for the letter
3. Recipient Address Block: Standard 'To Whom It May Concern' or specific addressee details if known
4. Employee Information: Full name, HKID number (masked), and last held position of the employee
5. Employment Period: Precise dates of employment commencement and termination
6. Position History: Chronological listing of positions held with corresponding dates
7. Salary Information: Details of final salary, including basic salary and fixed allowances
8. Job Responsibilities: Brief description of key duties and responsibilities in the most recent role
9. Closing Statement: Standard closing confirming the truthfulness of information
10. Signatory Block: Authorized signatory details including name, position, and company stamp
1. Performance Statement: Optional positive statement about employee's performance and contributions, used when the departure is amicable and performance was satisfactory
2. Salary History: Historical salary progression over the employment period, included when specifically requested or required for visa applications
3. Benefits Information: Details of non-monetary benefits provided, included when relevant for total compensation documentation
4. Reason for Departure: Statement of separation reason, only included when mutually agreed and positive
5. Language Proficiency: Statement about language abilities used at work, included when relevant for future employment
1. Salary History Schedule: Detailed breakdown of salary changes throughout employment period, including effective dates and components
2. Position History Schedule: Detailed listing of all positions held, departments, and reporting lines
3. Project Appendix: List of key projects or achievements, particularly for technical or specialized roles
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology and Communications
Professional Services
Manufacturing and Industrial
Retail and Consumer
Healthcare and Medical
Education and Training
Construction and Real Estate
Logistics and Transportation
Hospitality and Tourism
Legal Services
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Administration
Corporate Secretariat
Employee Relations
Compensation and Benefits
Personnel Management
Corporate Affairs
Operations
Relevant Roles
Human Resources Manager
HR Director
Compensation and Benefits Manager
HR Operations Manager
Personnel Administrator
HR Business Partner
Office Manager
Department Head
Company Secretary
Legal Counsel
Compliance Officer
Administrative Manager
Executive Assistant
HR Specialist
Recruitment Manager
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