Freight Forwarding Contract for Hong Kong

Freight Forwarding Contract Template for Hong Kong

This document is a comprehensive freight forwarding agreement governed by Hong Kong law, designed to establish the terms and conditions for the provision of freight forwarding services. It outlines the responsibilities and obligations of both the freight forwarder and the customer in relation to the arrangement of cargo transportation, documentation, customs clearance, and related logistics services. The agreement incorporates relevant Hong Kong legislation, including the Carriage of Goods by Sea Ordinance and Import and Export Ordinance, while addressing liability limitations, insurance requirements, and dispute resolution procedures specific to Hong Kong jurisdiction.

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What is a Freight Forwarding Contract?

The Freight Forwarding Contract is essential for businesses engaged in international trade and shipping operations within Hong Kong's jurisdiction. This document is typically used when a company requires comprehensive logistics services for the international movement of goods, including arrangement of transportation, customs clearance, documentation handling, and related services. The contract addresses key aspects such as service scope, liability limitations, insurance requirements, and payment terms, while ensuring compliance with Hong Kong's legal framework, including the Carriage of Goods by Sea Ordinance and Import and Export Ordinance. It's particularly relevant for businesses looking to establish long-term relationships with freight forwarders and requires careful consideration of operational requirements, risk allocation, and service level expectations.

What sections should be included in a Freight Forwarding Contract?

1. Parties: Identification of the freight forwarder and the customer, including full legal names and registered addresses

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Definitions of key terms used throughout the agreement, including industry-specific terminology

4. Scope of Services: Detailed description of freight forwarding services to be provided, including transportation types and geographical coverage

5. Obligations of the Freight Forwarder: Key responsibilities including arranging transport, documentation, customs clearance, and communication

6. Customer Obligations: Customer's responsibilities including accurate information provision, packaging standards, and documentation requirements

7. Rates and Payment Terms: Pricing structure, payment schedule, currency, and payment methods

8. Liability and Insurance: Limits of liability, insurance requirements, and claim procedures

9. Duration and Termination: Contract term, renewal provisions, and termination conditions

10. Force Majeure: Circumstances excusing performance and procedures during force majeure events

11. Confidentiality: Protection of confidential information and trade secrets

12. Governing Law and Jurisdiction: Specification of Hong Kong law as governing law and jurisdiction for disputes

13. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement

What sections are optional to include in a Freight Forwarding Contract?

1. Dangerous Goods: Special provisions for handling dangerous goods, to be included if applicable to the services

2. Temperature-Controlled Cargo: Specific requirements for temperature-sensitive shipments, included when handling perishables or pharmaceuticals

3. Customs Brokerage: Detailed customs clearance services if the freight forwarder acts as customs broker

4. Warehousing Services: Terms for storage services if warehouse facilities are provided

5. Electronic Data Interchange: Provisions for electronic communication systems and data exchange protocols

6. Performance Metrics: Key performance indicators and service level agreements if specific performance standards are required

7. Sustainability Compliance: Environmental requirements and green shipping initiatives if part of the service offering

What schedules should be included in a Freight Forwarding Contract?

1. Schedule 1 - Rate Card: Detailed pricing for different services, routes, and cargo types

2. Schedule 2 - Service Locations: List of geographical locations covered by the services

3. Schedule 3 - Operating Procedures: Detailed operational procedures and requirements for different types of shipments

4. Schedule 4 - Insurance Coverage: Details of insurance policies and coverage limits

5. Schedule 5 - Contact Details: Key contact information for both parties including emergency contacts

6. Appendix A - Required Documentation: Templates and examples of required shipping documentation

7. Appendix B - Claims Procedure: Detailed process for filing and handling claims

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Experience Letter

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Logistics and Transportation

International Trade

Manufacturing

Retail

E-commerce

Pharmaceutical

Food and Beverage

Electronics

Automotive

Textiles

Chemical Industry

Consumer Goods

Relevant Teams

Legal

Operations

Supply Chain

Procurement

Logistics

Risk Management

Commercial

Compliance

Finance

Customer Service

International Trade

Documentation

Relevant Roles

Logistics Manager

Supply Chain Director

Procurement Manager

Operations Director

Shipping Coordinator

Trade Compliance Officer

Commercial Director

Legal Counsel

Risk Manager

Contract Manager

Import/Export Manager

Customs Compliance Specialist

Transportation Manager

Chief Operating Officer

Supply Chain Analyst

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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