The Executive Director Employment Contract is a crucial document used when appointing senior executives who will serve both as employees and board members of Hong Kong companies. It requires careful drafting to comply with Hong Kong's dual regulatory framework of employment and company law, including the Employment Ordinance (Cap. 57) and Companies Ordinance (Cap. 622). This contract type is typically used for C-suite executives who will have board responsibilities, combining standard employment terms with specific provisions for director duties, corporate governance obligations, and enhanced protective covenants. It's particularly important for listed companies where additional securities regulations may apply, but is equally valuable for private companies seeking to properly document executive appointments.
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1. Parties: Identification of the company and the executive director
2. Background: Context of the appointment and any relevant corporate approvals
3. Definitions: Key terms used throughout the agreement
4. Appointment and Term: Position, capacity of appointment, and duration of employment
5. Duties and Powers: Director's responsibilities, authority, and reporting relationships
6. Time Commitment: Expected working hours and dedication requirements
7. Location: Primary work location and travel requirements
8. Remuneration: Base salary, reviews, and payment terms
9. Bonuses and Incentives: Performance bonus, commission, and other incentive arrangements
10. Benefits: Insurance, MPF, leave entitlements, and other benefits
11. Expenses: Reimbursement of business expenses
12. Confidentiality: Protection of company confidential information
13. Intellectual Property: Ownership and protection of IP created during employment
14. Restrictive Covenants: Non-compete, non-solicitation, and other post-employment restrictions
15. Termination: Grounds for termination and procedures
16. Garden Leave: Company's right to place director on garden leave
17. Company Policies: Compliance with company policies and procedures
18. Data Protection: Handling of personal data and privacy compliance
19. Notices: Method and addresses for formal communications
20. General Provisions: Governing law, entire agreement, and other standard clauses
1. Share Options: Include when offering equity-based compensation
2. Sign-on Bonus: Include when offering a one-time joining bonus
3. Relocation: Include when director is relocating for the position
4. Multiple Directorships: Include when director serves on multiple group company boards
5. Corporate Opportunity: Include for detailed provisions on handling business opportunities
6. Change of Control: Include provisions for company ownership changes
7. Clawback: Include provisions for recovering incentive compensation in specific circumstances
8. Professional Memberships: Include when company supports professional memberships
1. Schedule 1 - Duties and Responsibilities: Detailed list of director's duties and responsibilities
2. Schedule 2 - Remuneration Package: Detailed breakdown of compensation components
3. Schedule 3 - Benefits: Detailed description of benefits package
4. Schedule 4 - Share Option Terms: Details of any share option scheme participation
5. Schedule 5 - Restricted Activities: Detailed list of restricted activities under non-compete
6. Appendix A - Board Resolution: Copy of board resolution approving appointment
7. Appendix B - Company Policies: Key company policies acknowledged by director
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