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1. Parties: Identification of the property owner and the management agency, including their full legal names, addresses, and company registration numbers if applicable
2. Background: Context of the agreement, including brief description of the property and the owner's intention to appoint the agency as exclusive manager
3. Definitions: Key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', 'Term', etc.
4. Appointment and Term: Formal appointment of the agency as exclusive property manager and duration of the agreement
5. Scope of Services: Detailed description of management services to be provided, including regular maintenance, tenant management, and financial administration
6. Agency's Obligations: Specific duties and responsibilities of the management agency, including compliance with relevant laws and professional standards
7. Owner's Obligations: Responsibilities of the property owner, including providing necessary information and access to the property
8. Fees and Payment Terms: Management fees, payment schedule, and any additional charges
9. Insurance and Liability: Insurance requirements and allocation of liability between parties
10. Termination: Circumstances and procedures for terminating the agreement
11. Confidentiality: Obligations regarding confidential information and data protection
12. Governing Law and Jurisdiction: Specification of Hong Kong law as governing law and jurisdiction for disputes
1. Special Instructions: Include when the owner has specific requirements for property management that deviate from standard services
2. Sub-contracting: Include when the agency may need to engage third-party service providers
3. Performance Standards: Include when specific KPIs or service levels need to be maintained
4. Emergency Procedures: Include for high-value properties or those with special security requirements
5. Renewal Terms: Include when automatic renewal provisions are desired
6. Force Majeure: Include when specific provisions for unforeseen circumstances are needed
7. Environmental Compliance: Include when the property requires specific environmental management measures
1. Schedule 1 - Property Details: Detailed description of the property, including address, floor plan, and facilities
2. Schedule 2 - Services Specification: Comprehensive list of management services with detailed descriptions
3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Schedule 4 - Key Performance Indicators: Metrics for measuring the agency's performance
5. Schedule 5 - Required Insurance Coverage: Details of insurance policies to be maintained
6. Appendix A - Property Condition Report: Initial condition assessment of the property
7. Appendix B - Emergency Contact List: List of emergency contacts and procedures
8. Appendix C - Maintenance Schedule: Regular maintenance and inspection schedule
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