The Employment Joining Letter is a crucial document in Hong Kong's employment process, serving as both a formal job offer and an initial employment contract. This document is typically used when extending employment offers to new hires and must comply with Hong Kong's Employment Ordinance and related employment legislation. The letter should include all mandatory employment terms required by Hong Kong law, including wage rates, wage periods, working hours, rest days, and leave entitlements. It forms the foundation of the employment relationship and may be referenced throughout the duration of employment. The Employment Joining Letter is particularly important in Hong Kong's business environment as it provides documentary evidence of employment terms and helps ensure compliance with local employment regulations.
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1. Company Letterhead and Date: Official company letterhead with company details and date of the letter
2. Employee Name and Address: Full name and address of the prospective employee
3. Welcome Statement: Brief welcome message and confirmation of the job offer
4. Position and Reporting Line: Job title, department, and immediate supervisor details
5. Commencement Date: Start date of employment
6. Salary and Benefits: Basic salary, payment schedule, and mandatory benefits including MPF
7. Working Hours and Location: Standard working hours, days, and place of work
8. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements
9. Acceptance and Signature: Space for employee acknowledgment and acceptance signature
1. Probation Period: Details of probationary period if applicable, including duration and review process
2. Bonus Structure: If applicable, details of any bonus or commission schemes
3. Medical Benefits: If offering additional medical coverage beyond statutory requirements
4. Confidentiality Clause: Brief confidentiality requirements if not covered in a separate agreement
5. Overseas Work: Include if position requires travel or work outside Hong Kong
6. Stock Options: If offering employee stock options or similar equity arrangements
7. Non-Standard Working Arrangements: For flexible work arrangements or shift work scenarios
1. Job Description: Detailed outline of roles and responsibilities
2. Benefits Summary: Comprehensive list of all company benefits and entitlements
3. Company Policies: Key company policies that require immediate acknowledgment
4. Required Documents Checklist: List of documents needed for employment verification and onboarding
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