The Employee Separation Notice is a crucial document used in Hong Kong employment relationships to formalize the termination of employment, whether through resignation or termination by the employer. This document is required to comply with Hong Kong's Employment Ordinance (Cap. 57) and should be issued when either party initiates the employment separation process. It serves multiple purposes: documenting the official end date of employment, outlining final payment arrangements, addressing the return of company property, and reminding both parties of their post-employment obligations. The notice must include specific information required by Hong Kong law and should be drafted carefully to ensure all legal requirements are met while maintaining clear communication between the parties involved.
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1. Employee and Company Information: Essential details including employee name, ID, position, and company details
2. Notice of Separation: Clear statement of employment termination or acceptance of resignation
3. Effective Date: Last day of employment and any notice period details
4. Final Payment Details: Breakdown of final salary, unused leave, and other entitlements
5. Company Property: List of company property to be returned and deadline
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
7. Contact Information: Details for future correspondence and reference requests
1. Garden Leave: Include when employee is placed on garden leave during notice period
2. Severance Payment: Include when termination qualifies for severance payment under Hong Kong law
3. Long Service Payment: Include for eligible employees with long service history
4. Post-Employment Restrictions: Reminder of non-compete and non-solicitation obligations if applicable
5. Transition Plan: Include when handover of duties is required
6. Reference Letter Offer: Include when company agrees to provide a reference
7. MPF Details: Include specific details about MPF account handling if applicable
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, bonuses
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Termination Schedule: Details of when various benefits and insurance coverage will cease
4. Handover Document List: List of documents, passwords, and projects requiring handover
Relevant legal definitions
Company
Employee
Effective Date
Final Payment
Notice Period
Termination Date
Confidential Information
Company Property
Garden Leave
Severance Payment
Long Service Payment
Accrued Benefits
MPF Benefits
Outstanding Wages
Unused Annual Leave
Pro-rata Annual Bonus
Restricted Period
Territory
Intellectual Property Rights
Post-Employment Obligations
Group Companies
Competing Business
Cause
Benefits
Employee
Effective Date
Final Payment
Notice Period
Termination Date
Confidential Information
Company Property
Garden Leave
Severance Payment
Long Service Payment
Accrued Benefits
MPF Benefits
Outstanding Wages
Unused Annual Leave
Pro-rata Annual Bonus
Restricted Period
Territory
Intellectual Property Rights
Post-Employment Obligations
Group Companies
Competing Business
Cause
Benefits
Clauses
Notice of Termination
Final Payment
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Intellectual Property
Reference and Future Communications
Release and Waiver
Post-Employment Obligations
Data Protection
MPF Arrangements
Benefits Termination
Outstanding Expenses
Leave Settlement
Handover Requirements
Final Payroll Processing
Exit Interview
Non-Disparagement
Severance Terms
Garden Leave
Governing Law
Final Payment
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Intellectual Property
Reference and Future Communications
Release and Waiver
Post-Employment Obligations
Data Protection
MPF Arrangements
Benefits Termination
Outstanding Expenses
Leave Settlement
Handover Requirements
Final Payroll Processing
Exit Interview
Non-Disparagement
Severance Terms
Garden Leave
Governing Law
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics
Real Estate
Media and Entertainment
Telecommunications
Non-Profit Organizations
Insurance
Relevant Teams
Human Resources
Legal
Compliance
People Operations
Employee Relations
Personnel Administration
Benefits Administration
Talent Management
Risk Management
Relevant Roles
HR Manager
HR Director
Legal Counsel
HR Business Partner
Compliance Officer
Employee Relations Manager
HR Administrator
Chief Human Resources Officer
People Operations Manager
Talent Management Director
HR Operations Manager
Employment Law Specialist
HR Coordinator
Benefits Administrator
Personnel Manager
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