The Employee Not Showing Up For Work Letter is a crucial document in Hong Kong's employment framework, designed to address instances of unauthorized employee absence. It is typically used when an employee has failed to report to work without proper notification or valid reason, requiring formal documentation and response. The document must comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment regulations, serving as both a warning and a record of the incident. It should be issued promptly after the unauthorized absence occurs, containing specific details about the absence, reference to company policies, and clear expectations for the employee's response. This letter often forms part of a broader disciplinary process and may be referred to in future employment decisions or legal proceedings, making it essential for proper documentation and compliance with local employment laws.

1. Letter Header: Company letterhead, date, reference number, and employee's full contact details

2. Subject Line: Clear indication that this is regarding unauthorized absence from work

3. Absence Details: Specific dates and times of unauthorized absence(s), including any previous incidents if applicable

4. Impact Statement: Brief description of how the unauthorized absence affects the workplace and business operations

5. Company Policy Reference: Citation of relevant company policies regarding attendance and unauthorized absences

6. Request for Explanation: Formal request for the employee to provide explanation for the absence

7. Required Actions: Clear instructions on what the employee needs to do next, including deadline for response

8. Consequences: Statement of potential disciplinary actions if the situation is not addressed

9. Closing: Signature block with name and title of the authorized person sending the letter