Corporate Resolution Form For Signing Authority for Hong Kong

Corporate Resolution Form For Signing Authority Template for Hong Kong

A formal corporate document governed by Hong Kong law that officially delegates signing authority within a company to specified individuals. This resolution, typically passed by the board of directors, establishes who can sign various corporate documents, contracts, and financial instruments on behalf of the company. It details the scope of authority, monetary limits, and specific powers granted to each authorized signatory, ensuring compliance with Hong Kong's Companies Ordinance and corporate governance requirements. The document serves as official proof of authorization for banks, business partners, and other third parties.

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What is a Corporate Resolution Form For Signing Authority?

The Corporate Resolution Form For Signing Authority is a critical governance document used by companies operating in Hong Kong to formally delegate signing powers to specific individuals within the organization. This document becomes necessary when a company needs to authorize certain individuals to execute documents, enter into contracts, or conduct banking transactions on its behalf. It must comply with the Hong Kong Companies Ordinance (Cap. 622) and typically requires approval from the board of directors. The resolution specifies the scope of authority, monetary thresholds, and types of documents each authorized person can sign, providing clarity and security in corporate transactions. It's particularly important for interactions with banks, regulatory bodies, and business partners, who rely on this document as evidence of proper authorization.

What sections should be included in a Corporate Resolution Form For Signing Authority?

1. Company Identification: Full legal name of the company, company registration number, and registered office address

2. Meeting Details: Date, time, location of the meeting, and specification whether it's a board meeting or shareholders' meeting

3. Attendance Record: List of directors/shareholders present and confirmation of quorum

4. Recitals: Background information explaining why the resolution is necessary

5. Resolution Statement: The formal 'RESOLVED THAT' statement introducing the main resolution

6. Scope of Authority: Detailed description of the signing powers being granted

7. Authorized Signatories: Names, positions, and identification details of persons being granted signing authority

8. Signing Limits: Monetary thresholds and transaction types for different levels of signing authority

9. Authentication: Space for company seal, chairman's signature, and company secretary's certification

What sections are optional to include in a Corporate Resolution Form For Signing Authority?

1. Revocation of Previous Authorities: Section explicitly revoking previous signing authorities, used when replacing existing arrangements

2. Multiple Signature Requirements: Detailed rules for when multiple signatures are required, used for complex authorization structures

3. Digital Signing Provisions: Specific provisions for electronic or digital signatures, used when electronic execution is anticipated

4. Specific Transaction Types: Detailed provisions for specific types of transactions, used when authority is limited to certain business activities

5. Term and Review: Specific duration of the authority and review procedures, used when authority is not intended to be permanent

What schedules should be included in a Corporate Resolution Form For Signing Authority?

1. Schedule A - Authorized Signatory Details: Detailed information about each authorized signatory including specimen signatures

2. Schedule B - Transaction Limits Matrix: Detailed matrix showing transaction types, amounts, and required signature combinations

3. Schedule C - Specific Powers: Detailed list of specific documents and transaction types covered by the authority

4. Appendix 1 - Copy of Board Meeting Minutes: Extract or copy of the board meeting minutes where the resolution was passed

5. Appendix 2 - Identification Documents: Copies of identification documents of authorized signatories

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Board Resolution

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Banking

Manufacturing

Retail

Technology

Real Estate

Professional Services

Healthcare

Education

Logistics and Transportation

Construction

Energy

Telecommunications

Import/Export

Hospitality

Relevant Teams

Legal

Finance

Corporate Secretarial

Compliance

Treasury

Senior Management

Board of Directors

Corporate Governance

Risk Management

Operations

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Executive Director

Company Secretary

Finance Director

General Manager

Department Head

Regional Manager

Treasury Manager

Financial Controller

Legal Counsel

Compliance Officer

Operations Director

Board Member

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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