The Catering Quotation is a essential business document used in Hong Kong's food service industry to propose and formalize catering service arrangements. It serves as the initial step in establishing a service agreement between a catering provider and their clients. The document must comply with Hong Kong's food safety regulations, business practices, and contract law principles. It typically includes comprehensive details about menu options, pricing structures, service terms, and operational requirements. The quotation is designed to protect both parties' interests while ensuring clarity in service expectations and deliverables. It forms the basis for subsequent contractual agreements and is particularly important in Hong Kong's dynamic hospitality sector where clear documentation of food service arrangements is crucial for both legal compliance and business efficiency.
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1. Company Information: Details of the catering company including business registration number, food license number, and contact information
2. Client Information: Client's name, contact details, and event information
3. Event Details: Specific information about the event including date, time, venue, and number of guests
4. Service Description: Detailed description of catering services offered, including type of service (buffet, sit-down, etc.)
5. Menu Selection: Detailed menu items, portions, and any dietary considerations
6. Pricing: Breakdown of costs including per-person pricing, minimum charges, and any additional fees
7. Payment Terms: Payment schedule, deposit requirements, and accepted payment methods
8. Cancellation Policy: Terms and conditions for cancellation and refunds
9. Service Terms: Standard terms including setup, service duration, cleanup, and staff provisions
1. Equipment Rental: Details of additional equipment rental if not included in standard service
2. Beverage Service: Optional beverage service including alcohol service if applicable
3. Staff Requirements: Additional staffing options and associated costs
4. Special Dietary Requirements: Specific section for handling allergies or dietary restrictions
5. Transportation Fee: Additional charges for locations outside standard service area
6. Venue Requirements: Specific requirements or restrictions related to the venue
7. Insurance Coverage: Details of insurance coverage for larger events
8. Force Majeure: Clause for unforeseen circumstances, particularly relevant for outdoor events
1. Schedule A - Detailed Menu: Comprehensive menu descriptions including ingredients and presentation details
2. Schedule B - Equipment List: Detailed list of all equipment and supplies to be provided
3. Schedule C - Service Timeline: Detailed timeline of setup, service, and cleanup
4. Schedule D - Floor Plan: Layout and setup diagrams if required for the event
5. Appendix 1 - Food Safety Certificates: Copies of relevant food safety and hygiene certificates
6. Appendix 2 - Insurance Documents: Copies of insurance coverage certificates
Find the exact document you need
Catering Quotation
A Hong Kong-compliant proposal document outlining catering services terms, conditions, and pricing for events or functions.
Download
Catering Contract
A Hong Kong law-governed agreement establishing terms and conditions for professional catering services, including regulatory compliance and service standards.
Download
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