Catering Agreement Generator for Hong Kong

A Catering Agreement spells out the terms between a food service provider and their client for serving meals or refreshments at an event. Under Hong Kong's Food Business Regulation, caterers must hold valid licenses and follow strict food safety standards when preparing and serving food.

The agreement covers essential details like menu options, pricing, guest count, service timing, equipment rental, and payment terms. It also addresses key liability issues - particularly important given Hong Kong's stringent food handling requirements and the need to protect both parties if guests experience food-related incidents.

Use a Catering Agreement whenever you're planning an event in Hong Kong that requires professional food service - from corporate functions and weddings to large-scale conferences. The agreement becomes essential once your event budget exceeds HK$50,000 or involves serving more than 100 guests.

It's particularly important when coordinating special dietary requirements, planning multiple courses, or booking premium venues that require liability coverage. Having this agreement in place protects both parties if problems arise with food quality, service timing, or last-minute changes - especially given Hong Kong's strict food safety regulations and licensing requirements.

• Catering Contract: Basic agreement for one-time events, covering menu, pricing, and service details. Can be modified for different service levels: standard buffet service (most common in Hong Kong), premium plated service, or casual finger food. Add-on sections can address specialized needs like halal certification, venue-specific requirements, or extended multi-day service for conferences.

• Licensed Caterers: Draft and provide the initial Catering Agreement, must hold valid FEHD licenses and follow Hong Kong's food safety regulations
• Event Planners: Often negotiate terms on behalf of clients, coordinate service details, and ensure compliance with venue requirements
• Corporate Clients: Companies hosting business events, conferences, or staff functions who need professional food service
• Private Clients: Individuals organizing weddings, parties, or special celebrations requiring catering services
• Venue Operators: May review and approve catering arrangements, especially for exclusive venues with specific requirements

• Event Details: Confirm date, time, venue location, and expected guest count for accurate service planning
• Menu Selection: Specify food items, dietary requirements, and service style (buffet/plated/cocktail)
• Service Scope: List equipment, staff numbers, setup/cleanup times, and any venue-specific requirements
• Pricing Structure: Detail costs per head, minimum charges, deposit amounts, and payment schedule
• Documentation: Gather caterer's FEHD license, insurance certificates, and food safety certifications
• Agreement Terms: Our platform generates comprehensive contracts covering these elements, ensuring legal compliance

• Party Details: Full names, business registration numbers, and contact information of caterer and client
• Service Specifics: Detailed menu, guest count, timing, venue, and service style specifications
• Payment Terms: Clear pricing, deposit requirements, payment schedule, and cancellation policies
• Food Safety: Compliance with FEHD regulations, hygiene standards, and allergen declarations
• Liability Clauses: Insurance coverage, indemnification terms, and force majeure provisions
• Legal Framework: Governing law (Hong Kong), dispute resolution methods, and termination conditions
• Execution: Signature blocks, witness requirements, and company chop placement if needed

A Catering Agreement differs significantly from an Agency Agreement, though both involve service provision. While catering contracts focus specifically on food service for specific events, agency agreements establish broader, ongoing relationships for business representation.

• Scope and Duration: Catering Agreements typically cover single events or limited series, while Agency Agreements establish long-term business relationships
• Service Focus: Catering contracts detail specific food-related deliverables and event logistics, whereas agency agreements outline broader representation rights and duties
• Regulatory Requirements: Catering Agreements must comply with Hong Kong's food safety laws and FEHD licensing, while Agency Agreements focus on commercial representation rules
• Payment Structure: Catering involves event-specific pricing and deposits, while agency relationships usually feature ongoing commission or retainer arrangements