Catering Agreement Template for Netherlands

A Catering Agreement sets out the terms when a catering company provides food and beverage services for events or ongoing business needs. In the Netherlands, these contracts typically cover menu details, pricing, food safety compliance under the Dutch Food and Consumer Product Safety Authority (NVWA) guidelines, and service logistics.

Beyond just food delivery, these agreements spell out crucial details like staff requirements, equipment provisions, liability coverage, and cancellation terms. Dutch caterers must follow strict hygiene standards (HACCP) and allergen disclosure rules, making these contracts essential for protecting both parties and ensuring smooth service delivery.

Use a Catering Agreement anytime you're planning events with professional food service in the Netherlands—from corporate functions and weddings to long-term office meal provisions. It's especially important for events with more than 50 guests, when multiple dietary requirements need attention, or when the catering value exceeds €5,000.

Having this agreement in place becomes crucial when working with new caterers, planning high-stakes events, or requiring specialized services like kosher or halal preparation. Dutch food safety regulations demand clear documentation of allergen handling and hygiene protocols, making this contract essential for both legal compliance and operational clarity.

• Catering Contract Agreement: Comprehensive version used for large-scale events, covering detailed service levels, staff requirements, and extensive liability provisions
• Catering Contract: Simplified format for one-time events, focusing on basic terms, menu options, and essential food safety requirements
• Preferred Caterer Agreement: Long-term arrangement establishing exclusive or priority service terms with venues or organizations, including volume discounts and standardized pricing

• Catering Companies: Professional food service providers who prepare and deliver food, ranging from small local caterers to large hospitality groups operating under Dutch food safety regulations
• Event Organizers: Corporate event planners, wedding coordinators, or venue managers who negotiate and manage catering agreements on behalf of their clients
• Corporate Clients: Businesses requiring regular catering services for offices, conferences, or special events
• Legal Advisors: In-house counsel or external lawyers who review and adjust agreements to ensure NVWA compliance and protect client interests
• Venue Owners: Hotels, conference centers, and event spaces that maintain preferred catering relationships

• Essential Details: Gather complete business information for both parties, including Chamber of Commerce (KVK) numbers and VAT registration
• Service Specifics: Document exact menu items, portions, timing, staff numbers, and equipment requirements
• Venue Information: Confirm location details, kitchen facilities, and any venue-specific regulations or restrictions
• Safety Compliance: List all HACCP requirements and allergen protocols that must be followed
• Payment Terms: Define pricing, deposit requirements, payment schedule, and cancellation policies
• Document Generation: Use our platform to create a legally-sound agreement that includes all mandatory Dutch catering contract elements

• Party Details: Full legal names, addresses, KVK numbers, and authorized representatives of both caterer and client
• Service Scope: Detailed description of food services, event details, guest count, and specific menu items
• Safety Protocols: HACCP compliance requirements, food handling procedures, and allergen declarations
• Liability Terms: Insurance coverage, indemnification clauses, and force majeure provisions
• Payment Structure: Pricing, payment schedule, deposit requirements, and cancellation fees
• Performance Standards: Service quality metrics, staff requirements, and equipment specifications
• Dispute Resolution: Dutch jurisdiction clause and specific court designation for legal proceedings

A Catering Agreement differs significantly from an Agency Agreement in several key aspects, though both involve service provision. While an Agency Agreement establishes a broader representation relationship, a Catering Agreement focuses specifically on food service delivery and event management.

• Scope of Services: Catering Agreements detail specific menu items, food preparation standards, and event logistics, while Agency Agreements cover ongoing business representation and authority to act on behalf of another party
• Regulatory Focus: Catering Agreements emphasize Dutch food safety regulations (HACCP) and allergen protocols, whereas Agency Agreements focus on commercial representation rules and fiduciary duties
• Duration: Catering Agreements typically cover specific events or fixed-term service periods, while Agency Agreements often establish longer-term business relationships
• Liability Structure: Catering Agreements concentrate on food safety and service delivery risks, while Agency Agreements address broader commercial representation responsibilities and third-party dealings