Catering Agreement Template for United States

A Catering Agreement sets out the terms between a catering service provider and their client for food and beverage services at events in the Philippines. It covers essential details like menu selections, guest count, pricing, service staff requirements, and food handling standards that comply with Philippine food safety regulations.

Beyond the basics, these contracts typically include payment schedules, cancellation policies, and liability provisions that protect both parties. Many Filipino caterers include specific clauses about local ingredients, cultural dietary preferences, and compliance with municipal health permits - especially for large-scale events in cities like Manila and Cebu.

Use a Catering Agreement any time you're planning an event with professional food service in the Philippines - from corporate functions and weddings to large social gatherings. The agreement becomes especially important when dealing with deposits, custom menus, or service staff requirements for events with more than 50 guests.

This contract proves invaluable when coordinating multiple vendors, managing specific dietary requirements, or planning events in venues with strict food handling policies. For events in major Philippine cities, having this agreement helps ensure compliance with local health regulations and protects both parties if issues arise with food quality, service timing, or last-minute changes.

• Catering Contract: Standard agreement for one-time events, covering basic food service, staffing, and pricing terms - ideal for weddings and corporate functions in the Philippines.
• Outside Catering Agreement: Specialized contract for services at external venues, including additional provisions for equipment transport, venue requirements, and coordination with facility management - commonly used for hotel events and venue partnerships.

• Catering Companies: Professional food service providers who prepare and execute the agreement, including details about their services, staff, and food safety certifications.
• Event Organizers: Corporate planners, wedding coordinators, or individual clients who contract catering services and negotiate terms.
• Venue Owners: Hotels, convention centers, or property managers who may need to approve or be referenced in the catering arrangements.
• Legal Advisors: Attorneys who review and customize agreements to protect their clients' interests and ensure compliance with Philippine food service regulations.
• Health Inspectors: Government officials who verify compliance with food safety standards mentioned in the agreement.

• Basic Details: Gather complete business information for both caterer and client, including registration numbers and contact details.
• Event Specifics: Document exact date, time, venue location, guest count, and any venue-specific requirements or restrictions.
• Menu Planning: List all agreed food items, serving styles, dietary restrictions, and pricing per head or package.
• Service Requirements: Specify staff count, equipment needs, setup/cleanup times, and additional services like bartending.
• Payment Terms: Outline deposit amount, payment schedule, and acceptable payment methods under Philippine banking regulations.
• Documentation: Collect copies of food handling permits, insurance certificates, and health department certifications.

• Party Information: Complete legal names, addresses, and business registration details of both caterer and client.
• Service Description: Detailed outline of food items, quantities, service style, and staff provisions.
• Terms and Conditions: Payment schedule, cancellation policy, and force majeure clauses aligned with Philippine contract law.
• Food Safety Compliance: References to relevant health codes and food handling requirements under Philippine regulations.
• Liability Provisions: Clear statements on insurance coverage, indemnification, and damage responsibilities.
• Dispute Resolution: Specific procedures for handling disagreements under Philippine jurisdiction.
• Signature Block: Spaces for authorized representatives with proper attestation details.

A Catering Agreement differs significantly from an Agency Agreement in several key aspects, though both involve service provision in the Philippines. While a Catering Agreement focuses specifically on food service delivery for specific events, an Agency Agreement establishes a broader relationship where one party acts on behalf of another.

• Scope of Services: Catering Agreements detail specific menu items, event timing, and food service logistics. Agency Agreements cover ongoing representation and authority to act.
• Duration: Catering Agreements typically cover single events or fixed periods, while Agency Agreements often establish longer-term relationships.
• Liability Structure: Catering contracts focus on food safety and event delivery risks. Agency agreements deal with broader representation risks and fiduciary duties.
• Regulatory Focus: Catering Agreements emphasize food safety and health permits. Agency Agreements concentrate on commercial representation and authority limits.