Catering Agreement Template for Switzerland

A Catering Agreement sets out the terms when a catering company provides food and beverage services for events, weddings, or corporate functions in Switzerland. The contract details essential elements like menu options, guest count, pricing, service standards, and specific timing requirements that both parties must follow.

Under Swiss contract law, these agreements protect both the client and caterer by clearly outlining food safety obligations, liability coverage, cancellation policies, and payment terms. They typically include details about staff requirements, equipment rental, venue access, and any special dietary considerations - making them crucial for smooth event execution and regulatory compliance.

Use a Catering Agreement anytime you're planning an event in Switzerland where food service plays a significant role - from corporate gatherings and weddings to large-scale conferences. The agreement becomes especially important when dealing with deposits over 1,000 CHF, events for more than 50 people, or specialized dietary requirements.

Having this contract in place before any money changes hands protects both parties and meets Swiss food safety regulations. It's particularly vital when coordinating multiple vendors, handling allergies or religious dietary restrictions, or when the event involves complex logistics like multi-day conferences or outdoor venues with specific setup requirements.

• Basic Event Catering Agreement: Covers standard food and beverage service for single-day events, including menu, pricing, and basic service requirements
• Corporate Framework Agreement: Designed for ongoing business relationships with regular catering needs and volume-based pricing
• Full-Service Event Agreement: Includes additional services like staff, equipment rental, setup, and cleanup for comprehensive event management
• Special Dietary Requirements Agreement: Features detailed provisions for handling allergies, religious restrictions, and specialized menu planning
• Hotel and Restaurant Catering Contract: Specifically adapted for hospitality venues with built-in facilities and existing food service licenses

• Catering Companies: Professional food service providers who prepare and deliver meals, manage staff, and ensure compliance with Swiss food safety regulations
• Event Planners: Coordinate between clients and caterers, often taking responsibility for contract negotiation and logistics management
• Corporate Clients: Businesses organizing conferences, meetings, or employee events that require professional catering services
• Private Individuals: People hosting weddings, parties, or special occasions who need formal catering arrangements
• Venue Owners: Properties that partner with or require specific caterers, often becoming third-party beneficiaries to these agreements

• Event Details: Collect exact date, time, venue location, guest count, and any venue-specific requirements or restrictions
• Menu Planning: Document all food and beverage selections, dietary restrictions, allergies, and special meal requirements
• Service Scope: Define staff numbers, equipment needs, setup/cleanup times, and specific service style requirements
• Cost Structure: Detail pricing, payment schedule, deposits, and any additional charges for extras or overtime
• Compliance Check: Verify caterer's Swiss food safety certifications, liability insurance, and local business permits
• Contingency Plans: Include cancellation policies, force majeure clauses, and backup arrangements for common issues

• Party Details: Full legal names, addresses, and contact information for both caterer and client
• Service Scope: Detailed description of food, beverages, staff, equipment, and timing commitments
• Financial Terms: Clear pricing structure, payment schedule, deposit requirements, and cancellation fees
• Food Safety: References to Swiss food safety regulations, hygiene standards, and allergen documentation
• Liability: Insurance requirements, indemnification clauses, and risk allocation between parties
• Force Majeure: Provisions for unforeseen circumstances affecting performance
• Dispute Resolution: Choice of Swiss law, jurisdiction, and mediation procedures

A Catering Agreement differs significantly from an Agency Agreement, though both involve service provision. While a Catering Agreement focuses specifically on food service delivery for specific events, an Agency Agreement establishes a broader business relationship where one party represents another.

• Scope and Duration: Catering Agreements typically cover single events or defined periods, while Agency Agreements establish ongoing representation relationships
• Service Focus: Catering contracts detail specific food, beverage, and service requirements, whereas Agency Agreements outline authority to act on behalf of another party
• Liability Structure: Catering Agreements emphasize food safety and event-specific risks, while Agency Agreements focus on fiduciary duties and representation authority
• Regulatory Requirements: Catering contracts must comply with Swiss food safety laws, while Agency Agreements follow Swiss commercial representation regulations