The Board Resolution Dividend Distribution is a crucial corporate governance document required under Hong Kong law when a company decides to distribute profits to its shareholders. It is typically used after the financial year-end or interim period when the board determines that the company has sufficient distributable profits. The resolution must comply with the Hong Kong Companies Ordinance (Cap. 622), particularly regarding solvency requirements and directors' duties. The document records the formal decision-making process, including financial considerations, solvency statements, and specific details about the dividend payment. It serves as official evidence of proper corporate governance and protects directors by demonstrating their due diligence in declaring dividends. The resolution is particularly important for audit trails, regulatory compliance, and shareholder communications.

1. Title and Date: Formal title of the document stating it is a Board Resolution, including the company name and date of the resolution

2. Present: List of directors present at the meeting and confirmation of quorum

3. Chairperson: Identification of the meeting's chairperson

4. Background: Brief context about the company's financial position and reason for dividend consideration

5. Review of Financial Position: Confirmation that directors have reviewed the company's financial statements and position

6. Solvency Statement: Directors' confirmation that the company meets solvency requirements under the Companies Ordinance

7. Dividend Declaration: Formal declaration of the dividend, including amount per share and total amount

8. Payment Details: Specification of payment date, method, and eligible shareholders

9. Closing: Formal closing of the resolution with signature blocks for directors