Banking Resolution for Hong Kong

Banking Resolution Template for Hong Kong

A formal corporate document governed by Hong Kong law that records the decisions and authorizations made by a company's board of directors regarding its banking arrangements. The document complies with the Hong Kong Companies Ordinance and Banking Ordinance, establishing the framework for the company's banking relationships, including authorized signatories, transaction limits, and specific banking services. It serves as the primary evidence for banks of the company's authority to enter into banking arrangements and the scope of powers granted to various individuals within the organization.

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What is a Banking Resolution?

A Banking Resolution is a critical corporate governance document used when a company needs to establish, modify, or update its banking arrangements in Hong Kong. It reflects the board of directors' decisions regarding who can operate bank accounts, enter into banking facilities, and execute banking transactions on behalf of the company. The document must comply with Hong Kong's Companies Ordinance and Banking Ordinance, as well as any specific requirements of the relevant banks. It typically includes details about authorized signatories, transaction limits, permitted banking services, and any specific conditions or restrictions. This document is essential for opening bank accounts, obtaining banking facilities, or updating signatory arrangements, and serves as the bank's primary reference point for verifying corporate authority.

What sections should be included in a Banking Resolution?

1. Title and Date: Formal title of the resolution and date of the board meeting

2. Company Information: Legal name, registration number, and registered address of the company

3. Meeting Details: Confirmation of proper convening of meeting, quorum present, and compliance with articles of association

4. Recitals: Background information explaining the purpose of the resolution

5. Bank Details: Name and details of the bank(s) with which the arrangements are being made

6. Primary Banking Authorization: Core resolution statement authorizing the establishment of banking relationship

7. Authorized Persons: List of individuals authorized to act on behalf of the company

8. Signing Authority and Limits: Specification of signing powers, combinations, and transaction limits

9. Certification: Declaration of the resolution's validity by authorized officer(s)

What sections are optional to include in a Banking Resolution?

1. Electronic Banking Services: Authorization for online banking services and digital platforms - include when electronic banking services are required

2. Foreign Exchange Dealings: Authorization for forex transactions - include when foreign currency operations are needed

3. Trade Finance Facilities: Authorization for trade finance products - include when trade finance services are required

4. Credit Facilities: Authorization for loans, overdrafts, or other credit facilities - include when borrowing is contemplated

5. Investment Services: Authorization for investment and securities services - include when investment services are needed

6. Security and Collateral: Authorization to provide security or collateral - include when securing facilities

7. Specific Transaction Authorization: Details of specific one-off transactions - include when resolution is for specific deals

What schedules should be included in a Banking Resolution?

1. Schedule 1 - Authorized Signatories: Detailed list of authorized persons with specimen signatures and signing limits

2. Schedule 2 - Banking Products: List of specific banking products and services being authorized

3. Schedule 3 - Signing Matrix: Detailed matrix showing different signature combinations required for different transaction types and amounts

4. Appendix A - Board Meeting Minutes Extract: Certified extract of board meeting minutes where resolution was passed

5. Appendix B - Company Documents: Copies of relevant company documents (Certificate of Incorporation, Business Registration, etc.)

6. Appendix C - Identification Documents: Copies of identification documents of authorized signatories

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Licensing Agreement

Sector

IP

Cost

Free to use
Relevant Industries

Banking and Financial Services

Corporate

Manufacturing

Retail

Technology

Healthcare

Real Estate

Transportation and Logistics

Energy

Construction

Professional Services

Education

Hospitality

Non-Profit Organizations

Insurance

Relevant Teams

Board of Directors

Finance

Treasury

Legal

Compliance

Corporate Secretariat

Risk Management

Corporate Governance

Accounts

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Finance Director

Company Secretary

Board Director

Financial Controller

Treasury Manager

Finance Manager

Accounts Manager

Corporate Governance Officer

Legal Counsel

Risk Manager

Compliance Officer

Managing Director

Executive Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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